Meeting commenced at 11:35am

Apologies received from Ray, Dave, Francis.

All others present.

MATTERS ARISING

Articles are now appearing in the news section of Cycling Weekly, not in Snowdon's results section.

ACP have extended qualifying dates for PBP 2003. These now published on the website and in the next Arrivee.

Peter South's events might need to be registered with Spain, unless ACP/Spain do not object to them being run as AUK. NS will contact ACP/Bob Lepertel to discover their position.
PC will contact PS about this and also to inform him that multiple starts are not permitted.

Action PC, NS

Cost of moving to dedicated servers for the website could rise to 3000 pounds.

AUK stand at PBP. NS sending letter to Bob Lepertel shortly

Action NS

Special jersey for PBP. Committee voted by a majority to go ahead. 6 for 3 against.
Design agreed. Advertise this in the next Arrivee with picture.

Action PP, TW

CORRESPONDENCE

DKB needs a signature for a letter to the bank authorising transfers between accounts (they have lost paperwork).

Action DKB IH RR

SS and Simon Ward have produced a CD of AUK information. Noted that RR and DKB have nearly complete collections of Arrivee and pre-Arrivee newsletters.

GM is asking Cycling Weekly for 'Controle' signs. At present PP is producing yellow laminated signs.

OFFICERS' REPORTS

Permanents: Quiet so far this year. One person has completed Trafalgar-Trafalgar. New numbering system for permanent cards allows web listing for events and results.

Secretary: no report

Membership: new members this year 158, against 88 for the same period last year.

AAA: letter read to the meeting, apologising for administrative problems with AAA and offering to resign at the end of the season.

Discussion followed: It was felt that the post of AAA secretary was no longer essential because AAA points are recorded automatically. BM suggested a new committee post of 'Recorder', being substantially the job which Nev Holgate, as a delegate, does currently. PC said that he currently checked AAA points on new events. SS proposed to remove the Post of AAA sec from the committee. Decided, that AAA cards could be phased out in due course. These items to be raised at the next agm. IH to respond to DL's letter.

Action SS, BM, IH

Treasurer: Finances continue to be healthy.

Foreign Events: Enquiries coming in. More by email than by phone. Proposes to contact 'Cyclo Passion' to request listing for some UK events. PM asked about which events to publicise in the case of countries where there is a schism - eg: Germany, Russia. Discussed and agreed that as non-ACP events are currently publicised, there is no reason to impose a ban. Next ensure that ACP qualifying events are identified.

Action PM

Validations: Number of validations significantly higher than same period last year. Validations being completed within two weeks. Returns so far not received from several events. Committee members to chase those in their areas.

Action RR (Pedliham, Parrotte, Porter), DP (Hawick), IH (Tavistock), DKB (Boswell).

Organisers returns which are incomplete, or wrongly completed are put to one side during busy periods.

Publicity: There are regular reports in CW. Some appear some time after the events. Committee congratulated GM on his success thus far.

Events: Fewer cancellations than previous years.

ACP/RM: 12 enquiries about PBP so far.

DKB reminded the committee that he wished to resign at the end of the season. RR said he would contact a possible replacement.

Action: RR

Trophy Custodian: RR wishes to give up the job. PP has offered to take over. D & S Slann Have offered to take over.
Discussion. Agreed to accept D&S Slann's offer. Agreed to retain trophies after presentation and give plaques or replicas for recipients to keep. Trophy Custodians to be responsible for engraving trophies for presentation. Details in handbook to be altered.

Action RR, SS, PP

Resolved to ask Nev Chanin to act as MoC at the next AGM/reunion.

Action RR IH

VALIDATIONS

BM said that the service is maintained well at present. He said there were difficulties in having a different forwarding address while he was away. He said that his daughter, assisted by Clive Wilman will validate and return cards next year during his absence. He noted that he could not start validating cards until the last date for membership renewals. Discussion followed. NS was asked to seek confirmation from ACP that early season 200s would be validated as soon as possible. Committee approved BM's adjustments to his procedures.

Action BM, NS

[Melita Luxton, organiser of the York Rally, and Mark Waters of the CTC, attended this part of the meeting. ML asked if AUK could make suggestions for directing the focus of the rally on Cycling clubs and organisations.]

EL2005

Discussion about suitable date. Eskdalemuir are requesting early confirmation of date. Need to avoid Semaine Federale and National 400 mentioned. Provisional date decided: 23rd July 2005.
Discussion of route. BM researching southern controls in August. Discussion of catering and health and safety. Seek information and training in hygiene.
BM suggested a non-refundable deposit for entries. It was mentioned that sleeping bags were available cheaply from ASDA. All further discussion deferred to sub-committee.

LRM CONSTITUTION

Constitution has been abandoned and replaced by 'guidelines and bylaws'. No action by AUK. Decision on whether to register EL with LRM deferred.

Mentioned in discussion that EL should be advertised in continental magazines if we want to attract foreign riders.

MILEATER AWARDS.

Rob Hiddersley will run the scheme as a delegate to NS, IH will forward designs to NS. 3 badges, quantities to be decided by NS.

Action IH, NS

FUTURE AGMs

Venues for 2003 and 2005 still needed. PP is researching possibilities near Stratford. No decision on change of date.

AOB

Medal supplier is asking for an order to cover part-completed medals.

Action DKB

Complaint about organiser sending political material with events entries. No action taken as the organiser is considered to be acting as a private individual.

PP showed the proposed design for PBP qualifying event brevet cards. These were approved.

GM said that CTC Cymru had provisionally agreed to host the National 400 in 2003. However funding from CTC HQ was uncertain and CTC Cymru might fold before then. Discusion followed. Decided to liaise with CTC.

Action GM, PC

RR announced that he would not be standing as chair next time. Post to be advertised in next Arrivee.

Booking form for Scarborough to be in next Arrivee. Hotel will deal with bookings.

NEXT MEETING

At Scarborough. Provisional date Wednesday 25th September.

Meeting closed at 16:40

Noted after the meeting: That Bry had received a free subscription to the FFCT magazine for his work on behalf of the Semaine Federale.