Minutes of the meeting held at The Pineapple PH, Marple, on Saturday the 19th February 2000 Meeting opened at 10:45am All committee members present except Bernard Mawson who sends apologies. Apologies from Tim Wainwright. Controle and direction signs: No news from Cycling Weekly. IH to chase. Action: IH York Rally: CTC wishes us to place an advert in Arrivee for discount. Either camera-ready artwork or logo plus our copy. Decided that the copy must mention Audax. CTC is planning to charge admission to trade tents. We to ensure that AUK stand is in a free entry area. CTC ad copy to mention this. AUK has offered to organise a London to York Brevet Touristique. Action: NS, KB, PP Ride the Net: Was mentioned in the last Arrivee with request for members to ride or organise for the longer sections. Cyclotouriste & Cyclopassion magazines: NS has received back copies of the former. LdV and NS now receiving copies of each. French Bank a/c: Letter confirming AUK details written and to be posted to Credit Agricole. Action: KB PC to publish right of organisers to ride their events up to a week before as handbook guidelines/update. Action: PC Don Briggs has accepted AUK's offer of hospitality with thanks. Rosebowl was donated to ACP. Compliments slips were distributed by PP. Thank-you certificates for organisers are ready and available. LdV reported requests for information from non-members, especially via email. Will in future ask for SAE and Membership number. Action: LdV The Touring Officer of the CTC has also requested foreign touring information. Publish a note about this in J.A.M. the next Arrivee. Action: IH French National Bike Week starts on the 1st June. Mention events in the next Arrivee Action: LdV NS mentioned he has cups for various PBP awards. RS has had requests to allow affiliation for clubs. After discussion this was thought to be impractical. We can offer the handbook at the normal cost. 200 members did not receive copies of Arrivee, and 200 received duplicate copies. Quorum, the printers and distributors, had made an error in producing the address labels. Letter from them admitting liability and detailing corrective actions they are taking. RS to monitor. Actions: RS Ron Kitching is setting up a library and museum of cycling and would like a contribution from AUK in the form of a logo/badge and details for prospective members and others interested. Send appropriate materials to him. Action: IH, PP, SS, RR It was noted that he makes a donation to AUK each year. RR wishes to stand down as Trophy custodian. Post to be advertised. Action: IH, RR Bike Magic website: Owners wish to link to AUK site. Also asking for other co-operation. We will agree to link. No other action. Letter from Neville Cooke about apparent ambiguity and unconstitutional change to Brevet 5000 regulations. Decided: No actual change to intent and meaning. IH to write. Action: IH John Ridge asked approval for article on AUK. Okayed. Ian Spensley wrote complaining about non-availability of medal. Already dealt with by KB. Kevin Mayne of the CTC had rung to ask if we were aware of the BCF's plan to organise non-competitive events. Some concern was voiced about uncontrolled events becoming virtual races and reflecting badly on others, such as AUK's. DP mentioned requests foe Touristique medals. It was pointed out that the touristique classification no longer existed and that all non-BR events were now simply BP. Agreed that Permanent ride medals be supplied for post-engraving. Decided that BM should be asked to hold sufficient stocks of medals, even at the risk of having some stock left at the end of the year. Colours will change each year. New suppliers, Wytchwood will pre-stamp 4 year's supply of blanks. We to emphasise need for quality, including replacement of worn dies. Medals to be offered to organisers on sale-or-return. Actions: BM, PP, FC RM regulations: Publish as information, including RM website address, on AUK website and in next year's handbook.. Action FC, SS No officers' reports. Sample officer's job description submitted by SS. All other committee members to produce their own similar, to be submitted at the next meeting. Action: ALL FC requires a Systems delegate. Post to be advertised. Action: FC Venue for AGM 2000 approved. Dave Culley to be asked to liaise with the hotel. Action: IH. Venue 2001: Concern expressed at the increased cost. Agreed to provisionally book, subject to approval at the next AGM. Subsidy towards cost of attendance to be offered. Mention this in Arrivee Action: IH, SS, TW Constitution: Propose specific mention of randonneur events in Par 3 at next AGM. Action: SS Chris Avery had mentioned his surprise that information on points gained by members during the year was available. After discussion it was agreed that the best solution was to publicise the ways of getting this information whilst emphasising that it may not always be up-to-date. Action: IH RM regulations state that safety & regs information should be made available to all riders, including non-members. PP will send batches to organisers. Action: PP Discussion about safety advice. It was noted that general advice on clothing and lighting was already in the handbook. Website letters page is re-instated. Mileater cloth badges to be produced. Membership to be asked for design proposals. Action: NS PP said that orders for clothing are arriving daily. AOB: Proposed that the Insurance levy be increased and renamed non-members levy to reflect extra costs of validating non-members' rides. To be published next Arrivee. Action: IH, KB AUK photocopier contract has a year to run. Bry proposed that we offer a free copying service to organisers. Agreed Action PP, BF NS asked for authority to work towards providing LRM with a constitution. After discussion, agreed that he should seek a minimum constitution, leaving member countries to regulate their national events appropriately. Action: NS York Rally: Discussion as to the purpose of the AUK stand. Decided that it should promote membership and events generally. The stand will be revamped and new pictures sought. Secure storage for clothing and sale items to be bought. Action: PP RS reported good sales of old editions of magazines, stickers and cloth badges. 174 new members this year. Some renewers worried about lack of receipt for dues. ACP are seeking to restrict entries to PBP to 3500 next time. They are looking at ways of doing this. CTC has asked that AUK organisers register those events occurring during the Millennium Cycling Week. RR will contact them. Action: RR Proposed that in the DA trophy competition, only the 6 highest scoring members from each DA shall count towards the award, and that these members must also be members of AUK. Passed nem con. Information on this to be published. Action: SS, TW Next meeting to be held at Shrewsbury on Friday 12th May at 12:30pm. Venue to be arranged. Meeting closed at 15:00 Ian Hennessey, Exeter Wheelers CC Hon. Sec., Audax UK ian@all-labels.co.uk >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> <<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<< >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Minutes of the meeting held at The Old Post Office, Shrewsbury, May 11th 2000 Meeting opened at 5:00pm All committee members present except Bry Ferguson and Ian Hennessey who send apologies. Apologies from Tim Wainwright. Controle and direction signs: IH to chase again Action: IH York Rally: It appears that the AUK stand will be in a pay-to-enter area. Committee to investigate possibility of getting passes for members. Action: NS, KB, PP French Bank a/c: All up and running. Thanks to Robert Lepertel for his assistance. Enquiries to KB Action: NS; SS; TW Officers' reports. DP: New route for Trafalgar-Trafalgar. New profs N France. Simon Jones has Calais-Brindisi medals. RR, BM, LdV require hard copies of agenda and minutes Action IH Concern from BM that several organisers had not returned Brevet cards after events. N Peregrine; R Bevic; J Ellingham; J Brown. Action BM, IH and others SYSmanager: Still problems in validating non-members. West Kent DA have been apparently overcharging for AUK medals again. Publicise prices in Arrivee, and possibly on Brevet cards. Action SS TW PP AAA Sec: DL concerned about changes to guidelines. Suggested he seek Committee's approval for next year. Action DL Membership Sec: D Palfreyman is standing down: Ad for replacement in next Arrivee. Events SEC: Cycling Development Council minutes only just available. PC's report on email. Discuss at next meeting. Venue for AGM 2000, Seaward Hotel WSM. Dave Culley is willing to liaise with the hotel and organise bookings. Booking form needed in next Arrivee. Venue 2001: The Metropole at Llandrindod Wells is willing to accept provisional booking subject to no other interest. Will inform us if there is. Otherwise leave to the AGM. Action: IH. RR Safety & regs information are being made available to all riders, including non-members. EL: There has been a request for foreign riders to be allowed to ride without mudguards if their national regulations allow this. Agreed that this would be a matter for the AGM. There was discussion about the necessity or otherwise of following quoted routes. This is not mentioned in current regs. No decision made. Meeting closed at 9:00pm Next meeting at or near York. Sat 23rd September, 12:00 for 1:00pm. Action KB >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> <<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<< >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Minutes of the Meeting Held at the Newington Hotel, York, on Saturday 23rd September 2000. Meeting commenced at 11:40am Apologies were received from Len de Vos, Peter Coulson. All others in attendance Matters arising from the previous meeting: The signs promised by Cycling Weekly had eventually been delivered, very late, to the wrong address, and totalling 2000 arrow signs, instead of the requested 1000 each of arrow and Controle signs. It was felt that, as these had taken more than 6 months to arrive, there was little point in asking CW to correct the error. It was suggested that AUK find sponsorship for permanent , laminated controle signs. Letter to be sent to CW thanking them for the signs. Actions PP; IH York Rally: General comments on the lack of visitors to the stand due to the entry charges imposed. Resolved that next year AUK set up a control and stand on several adjacent camping plots near the main entrance. KB will contact the campsite organiser. Action KB Bank details are now advertised on the website, especially for potential EL riders. Calais-Brindisi medals will be free of charge to the event organiser. estimated 13 required. Letter to S Jones suggesting that they are awarded at the reunion. Organisers who are late with event returns: G Brodie, Devon DA, Torplex events; Chris Hughes, AB Centreville, Goose Eye; R Beviss, W Kent, 2 events. Letter to the latter in October refusing further events. Reminders to all about returns. Actions BM, IH Claims for SR series', etc, by non-members: Individuals will have to make written claims with event numbers. Brevet cards: Remove Club and DA lines and substitute with medal & badge prices. Publish this in Arrivee. Organisers' discount applies to Badges as well as medals. Action: PP, PC, IH Peter South is the new Membership delegate. AGM 2000: Dave Culley is organising bookings. Mention in next Arrivee about where to find 2000 agenda, and last year's minutes. Action SS, IH All committee members need to be proposed and seconded in the next Arrivee. Usual 2:00pm start for the agm. Action All Merit awards to Kevin Hickman and Doreen Viney. Service award to Theresa and Richard Miall. AGM 2001: Discussion about subsidising accommodation or meal. Decided to research possible alternatives before the AGM. Decision at agm. Action: All Decided That EL should be run in line with current regs, including mudguards. 6 in favour. 4 against. Discussion of what constitutes 'full-mudguard' initiated because of questions from overseas riders. Suggested formula: Rearwards from the brake to level with the hub. Correspondence: Letter received enquiring about the effect on club points if a member changed his/her club during the season. Decided that Points would be split between the relevant clubs, but that the change must be notified to both the membership and validation secs, before the end of March that year. Publicise this in Arrivee. Action SS, IH There has been another mailing problem with Arrivee. This time Quorum used an out-of-date mailing list. Problem has been rectified by RS. He will monitor in case of further problems. Action RS Veterans awards: member had complained that 55 was an inappropriate threshold. Agreed that any member could withdraw from this competition (and any other). Some blank brevet cards have not been paid for, because they are distributed on a separate form from those which are printed. PP will create a single form for both . Action PP SS reported that the colour centre pages will continue in Arrivee, although no advertising has been found to cover the costs of the forthcoming edition. General revenue from adverts is sufficient. FC said that he was putting all data on to the website with a view to working towards an interactive site where organisers and riders could access and change information directly. Data Protection Act has changed. AUK needs to update its disclaimer, or, preferably, register under the act. FC will seek advice. Action FC New [name]@audax.uk.net email addresses now active. Discussion about 500k events. None so far proposed for next year. KB will order only sufficient for this year's events. Also approx 150 SR2000 medals to be ordered. As the CTC Birthday Rides medals are not popular, they will be discontinued. Action KB Publicity material, e.g. embossed pens, to be provided with new members' packs. Action PP, IH We will approach OS regarding maps for EL 2001. Action IH BM KB PP RS reported that membership had increased by 1% during the year (last 2 years were 7% & 10%). He suggested there should be a new membership drive. Action RS IH NS reported that LRM was investigating anomalies in the Swedish 2000 event, but there was nothing to report at present. There was discussion about the LRM constsitution and regulations. EL 2001 will start at both Thorne and Harlow at 10:00am on the 21st July. All English controls have been booked. Scottish ones will be shortly. Sponsorship to be sought for frame numbers, bidons, and other items. AUK to advertise for sponsors, and approach current advertisers. Funding to be provided for controls, and expenses for helpers. Langdon Beck requires helpers. Phones should be available at every control. Entries: Electronic signatures are acceptable. Riders will be able to register, with passport photos, on the day from 8:00am. Discussion about using Travel lodges or similar establishments for controls, and possibly seeking sponsorship from them. Actions all The members who had not submitted one were asked for their job descriptions. RS reported that the Minutes of the Cycle Liaison Meeting were more or less accurate. The next meeting is on the 7th Oct in Manchester. Discussion about informing the police of events. Decided to recommend that no formal approach be made. AAA. DL's separate report was agreed, nem con. Organisers will be asked to provide topographical information for events. BM has received several letters about missed secret controls. After discussion it was agreed that secret controls should be converted to normal information or manned controls. It was understood that this would not be fully implemented until after next season. Action PC Proposal on user-friendly forms deferred. General discussion focussed on the information sent to organisers. It was suggested that these could be simplified, or a quick-reference, bullet-point version added. BF mentioned that the contract on the photocopier runs out in November. Publicise that free copying service ends then. Action SS , BF Proposal for the agm that the current post of President d'honneur be allowed to lapse. Proposal by KB, seconded PP that Bry Ferguson be elected president of AUK. Suggestion from D Culley that there should be a cyclotourist category for the National 400. Decided that this would be within current regs, under BP. To be explored further and D Culley to be approached to run the scheme. Action IH, RR Simon Ward has been co-opted as systems delegate. Members to consider any changes required to the membership leaflet in advance of reprinting. Action All Entry form sent with Pro-forma for organisers should now give one pound as the non-members' insurance fee. Action PC N Chanin and D & D Culley to have their accommodation at the agm paid by AUK. Next meeting at Weston super Mare on the 25th November 2000 at 10:00am February meeting to be arranged in Edinburgh by DP. Meeting closed at 17:30