----------------------------------- AGM AGENDA, 1997 --------------------------
Item 2. Minutes of the 1996 AGM
Preamble. The 1996 AGM minutes have been published in Arrivée No.55. M. Potts has proposed (seconded J. Potts) that the substance of the 1996 minutes be accepted.
Motion 2 will be moved by M. Potts.
The motion is that :-
Subject to any alterations which may be agreed by this meeting, the minutes of the 1996 AGM, as published in Arrivée shall be accepted as a true record of the business of that meeting.
Item 3. Matters arising from those minutes.
Item 4. Reports from Honorary Officials.
Secretary, Treasurer, Membership Secretary, UK Events Secretary, International Events Secretary, Permanents Secretary, Magazine Editor, Press Secretary, Validation Secretary, Brevet Card Production Secretary, AAA Secretary, RM / ACP Correspondant, Systems Manager.
Item 5. Election of Honorary Officials.
For each section, numbered 5.1 to 5.15 (inclusive) in the table below,
the motion is that :-
The nominee shall perform the duties of the AUK Official specified
against his/her name.
Nominee Official Post Proposed Seconded
5.1 J. Lahiff Secretary J. Viney J.Featherstone
5.2 K. Benton Treasurer L. Creese J.Richardson
5.3 J.Richardson Chairman B. Parsloe R. Kelly
5.4 Ray Smith Membership Secretary N.Campbell S.Tinker
5.5 L. de Vos International Events Sec P.Pilbeam L.Creese
5.6 none Press Secretary none none
5.7 S.Simpson Magazine Editor R. Carr R. Kilby
5.8 P.Coulson UK Events Secretary P.Hansen M.Hansen
5.9 none Permanents Secretary none none
5.10 N.Simpson RM/ACP Correspondent D.Simpson J.Lahiff
5.11 B.Ferguson Brevet Card Production D.Campbell N.Campbell
5.12 none Validation Sec none none
5.13 none AAA Secretary none none
5.14 none Systems Manager none none
5.15 J.Nicholas President d'Honneur J.Richardson L.Creese
No nominations related to Motions 5.6, 5.9, 5.12, 5.13 and 5.14 were received before the expiry of the deadline for such nominations. Consequently, and in accordance with Regulation 7, nominations for these posts will be accepted from members attending the AGM. The current Validation Secretary and Systems Manager have indicated verbally, their willingness to stand for office once again.
Item 6. Proposed levels of annual subscription fees, honoraria, validation levies, Brevet card charges.
Proposed by J. Richardson, seconded by J. Lahiff.
Preamble. Recommendations have been made, in the Treasurer's report, regarding suitable levels of various charges, fees, levies etc., for the relevant forthcoming administrative periods. The recommendations are summarised by the Treasurer's words `No increases are thought necessary this year . .'
Motion 6a. Membership fees.
Rationale:- See Regulation 9 and the preamble.
The motion is that :-
From 1st Jan. 1998, the annual subscription fees shall be as follows :- new members 9, renewals 7; family members 4, renewals 2.
Motion 6b. Honoraria.
Rationale :- See Regulation 10 and the preamble.
The motion is that :-
The honoraria paid to the Brevet Card Production Secretary and to the Validation Secretary, for 1997/98, shall be ±750 and ±600 respectively.
Motion 6c. Event Validation levies.
Rationale :- See Regulation 11 and the preamble.
The motion is that :-
Event validation levies for the following season shall be as follows. For events registered only with AUK - 20p. For events registered with AUK and ACP - 45p. For events registered with AUK and RM - ±1.25. These latter two amounts are subject to any changes in the levies due to ACP or RM, which may be implemented from time to time.
Motion 6d. Brevet card charges (production and distribution) Rationale :- See Regulation 12 and the preamble.
The motion is that:-
Brevet card charges for the following season shall be as follows. For events registered with both AUK and ACP, and for events registered only with AUK (except permanents) - 30p each under normal circumstances, but with a higher charge of 40p each for late orders or additional cards. For events registered with AUK and RM - between 30p and 50p each. For Permanent events (including diagonals) - between 30p and 50p.
Item 7. Change in the Constitution.
Proposed changes to clause 15.
Proposed by J. Lahiff and seconded by J. Richardson.
Rationale :- The spirit and underlying meaning of this clause are palpably obvious, but the actual wording is not considered to have the precision required for such an important part of the Constitution. The following proposition is intended to add this precision. At the same time it is proposed to offer discretion as to the method of voting. Items which are not contentious do not then need to be voted on by ballot (the current situation), this being a time-consuming and tedious process. Due to the powerful nature of such a Clause, a `belt and braces' approach has been adopted with regard to its rewording. Thus, it is proposed that the wording of motions which seek to alter the Constitution must appear on the relevant agenda paper itself. It is also reaffirmed that all procedural integrity must be maintained, with regard to the prior organisation, and conduct of such a General Meeting.
Motion 7 will be moved by J. Lahiff.
The motion is that :-
The wording of clause 15 of the Constitution shall be changed so as to read in its entirety :-
`This Constitution can only be altered when a resolution to do so has been passed at a General Meeting of AUK members. Any original motion which is to be considered by the meeting and which proposes to alter the Constitution, must be worded in full on the agenda paper itself. A motion, containing proposals to alter the Constitution, shall only succeed if at least 66% of the votes cast are found to be in favour of that motion. Voting on such original motions, or motions as amended, shall normally be by ballot. However, any given meeting has the discretion to choose to vote on these matters by a show of hands. The organisation and conduct of such meeting shall be in accordance with procedures stipulated in the Regulations relating to General Meetings.'
Item 8. Change in the Constitution.
Proposed rationalisation of the requirement to have a named person as Patron (clause 7).
Proposed by J. Lahiff, Seconded by J. Richardson.
Rationale :- Following the death of our respected Patron, Sir Hubert Opperman, the wording of clause 7 of the Constitution has been overtaken by events, and is no longer applicable. It is proposed to decouple the practice of having a named patron, from the regulatory system. If suitable people can be found to bestow their patronage on our organisation in future, then so be it. Such offers can be accepted or rejected as we see fit.
Motion 8 will be moved by J. Lahiff.
The motion is that :-
The wording of Clause 7 of the Constitution shall be changed so as to delete reference to a named person as Patron.
The new wording of Clause 7 shall read in its entirety :-
`AUK may accept the Patronage of suitable persons.'
Item 9. Changes in the Regulations.
Proposed addition of a new Regulation which formalises the process of altering the Regulations.
Proposed by J. Lahiff and seconded by J. Richardson.
Rationale :- There is currently no formally prescribed mechanism, within the Regulations or Constitution, by which the Regulations themselves may be altered. It has, however, been the practice over the years to allow alterations to the Regulations to be made at a General Meeting (usually the AGM). Motions seeking to alter the Regulations succeeded, if they gained a simple majority in a vote taken by show of hands. The wording of such motions has variously appeared, in the past, on the actual agenda paper of the meeting or, alternatively, contained in an appendix or set of appendices, referred to by the agenda item.
It is proposed to now formalise this process, which has been so clearly established by custom and practice. In view of the powerful nature of such a Regulation a `belt and braces' approach has been adopted with its wording. Thus, part of Regulation 5 is effectively reiterated; namely that members must be able to make themselves aware of the contents of such motions prior to the meeting, by means of fully worded agenda motions. It is also reaffirmed that all procedural integrity must be maintained, with regard to the prior organisation and conduct, of such a General Meeting.
Motion 9 will be moved by J. Lahiff.
The motion is that :-
Regulations numbered from 9 to 36 inclusive shall be renumbered to become 10 to 37 respectively. A new Regulation, to be numbered 9, shall be inserted in the gap thus created. The wording of this new regulation shall be:-
`The Regulations can only be altered when a resolution to do so has been passed at a General Meeting of AUK members. Any original motion which is to be considered by the meeting and which proposes to alter the Regulations, must be worded in full on the agenda paper itself. The organisation and conduct of such meeting shall be in accordance with the procedures stipulated in the Regulations relating to General Meetings.'
Item 10. Change in the Regulations. Proposed adoption of a new Award - the Randonneur 10,000.
Proposed by P. Hansen and seconded by F. Cooke.
Rationale :- The object of this proposal is the creation of an additional level-based non-competitive Randonneur award. The purpose of the new award is to encourage an increased number of members to ride more and longer events, while avoiding the undesirable effects of points-based competitive championships. It develops our Randonneur award series and is consistent with our Constitutional objective to promote non- competitive long-distance cycling. Should the Committee motion to discontinue the two main points championships be approved, then the introduction of a Randonneur 10,000 award will also provide an appropriate replacement.
Motion 10 will be moved by P. Hansen.
The motion is that :-
Regulation 142 shall be amended to include the following new subparagraph :
`(iv) Randonneur 10,000: Riders completing calendared events and validated Permanent events totalling 10,000 km at Randonneur Standard, in the same season, shall be eligible for the award of Randonneur 10,000.'
Item 11. Changes in the Regulations. Proposed cessation of the practice of running individual championships, and making awards for other competitive activities, within AUK.
This motion is sponsored by the committee. Proposed by J.Richardson and seconded by J. Lahiff.
Rationale :- Considerable disquiet was expressed at the 1996 AGM, regarding the continued practice of running competitive championships, based on points acquisition, within AUK. It was felt that this was in conflict with one of the Constitutional aims, as expressed by clause 3; namely, that the purpose of AUK is to promote non-competitive cycling. An additional concern was for the safety of riders, who were going to more and more extreme lengths to gather championship points. The Committee now wishes to instigate the process of de- emphasising championships within AUK. It is the intention to abolish competitive championships (those which use the criterion of acquisition of most points) and competitive awards (those which require the attainment of the greatest distance in an event). It is the intention to extend the role of awards which are norm-based i.e. riders' attainments are judged against a given set of prescribed targets, and not on the basis of the comparison of the achievements of one rider with those of another.
Motion 11 will be moved by J Richardson.
The motion is that:-
Regulations 153, 154, 168 and 174 be deleted forthwith. All Regulations thus remaining, in the section currently headed `Concerning Championships', be renumbered consecutively from 151 onwards.
Item 12. Venue for the 22nd AGM, to be held on Saturday, 28th November 1998.
Item 13. Any other business. ----------------------------------- MINUTES, AGM 1997 -------------------------------- At Wortley Hall, 29th November 1997
The AGM saw the installation of a new Secretary, Ian Hennessey, and a new Press Secretary, Jim Churton.
Agenda motions 2, 6, and 8 were carried, motion 10 was carried with an amendment, motions 7 and 9 were withdrawn, and motion 11 was defeated.
The result of this is an altered Constitution Clause 7, and an altered Regulation 142
To be read in conjunction with the Agenda published in Arrivée N° 58
The Chairman opened the proceedings by welcoming members
1. APOLOGIES FOR ABSENCE Apologies were received from 19 members.
2. MINUTES OF THE 1996 ANNUAL GENERAL MEETING Minutes of the 1996
A.G.M.had been published in Arrivee N° 55. The Chairman drew attention
to two corrections: 1. The record of attendance amended to 75 and
2. Item 1, line 4, deletion of words "AAA Secretary". Acceptance of
these amended Minutes was proposed by M.Potts, seconded by J.Potts and
carried NEM CON.
3. MATTERS ARISING FROM THE MINUTES There were no matters arising.
4. REPORTS FROM HONORARY OFFICIALS Reports received from the Secretary, Treasurer, Membership Secretary, Magazine Editor, Press Secretary, U.K, Events Secretary and International Events Secretary had been published in Arrivée N° 58, The Chairman read out a report from the Permanents Secretary. Verbal or written reports were given to the meeting by the RM/ACP Correspondent, Brevet Card Production Secretary, Validation Secretary, AAA Secretary and Systems Manager. These will be published in Arrivée. Acceptance of the reports presented was proposed by E. Creese, seconded by B. Railton and carried NEM CON.
5. ELECTION OF HONORARY OFFICIALS As set out in the Agenda the following
serving officials had been proposed, seconded and indicated their
willingness to serve for a further year.
5.2. K,Benton, Treasurer;
5.3. J.Richardson, Chairman;
5.4. R.Smith, Membership Secretary;
5.5. L. de Vos, International Events Secretary;
5.7. S.Simpson, Magazine Editor;
5.8. P.Coulson, U.K. Events Secretary;
5.10. N.Simpson, RM/ACP Correspondent;
5.11. B.Ferguson, Brevet Card Production Secretary;
5.15, J.Nicholas, President d'Honneur.
H.Vecht moved that the above nominees be elected "an bloc". J.Chaney
seconded and the motion was carried NEM CON.
5.9. D.Peet had informed the Chairman that he was willing to stand for
election as Permanents Secretary for a further year. There being no
other nominations his election was proposed by N.Chanin, seconded by
E.Creese and carried NEM CON,
Sole nominations were received from the floor in respect of the
following vacant committee positions:
5.1. The Chairman informed the meeting that due to his R.R.A. and 24
Hour Fellowship commitments the Secretary, J.Lahiff had withdrawn his
nomination for the position of Secretary.
I.Hennessey was proposed by P.Hansen, seconded by E.Creese and elected
NEM CON.
5.6. Press Secretary - J.Churton was proposed by M.Potts, seconded by
I.Hennessey and elected NEM CON.
5.12, Validation Secretary - B.Mawson was proposed by T.Frenzel,
seconded by P.Wainright and elected NEM CON.
5.13. AAA Secretary - D.Lewis was proposed by I.Hennessey, seconded by
S.Jones and elected NEM CON.
5.14. Systems Manager - F.Cooke was proposed by H.Vecht, seconded by
P.Wainright and elected NEM CON.
6. PROPOSED LEVELS OF ANNUAL SUBSCRIPTION FEES, HONORARIA. VALIDATION
LEVIES, BREVET CARD CHARGES The Treasurer stated the figures in lines 2
& 3 of Motion 6a referred to Pounds Sterling and the complete sentence
commencing "For events" line 3 Motion 6e should be deleted. The
amendments proposed by K.Benton, seconded by S.Simpson were carried NEM
CON. There being no further questions the original motion 6 as amended
was carried NEM CON,
7. CHANGE IN THE CONSTITUTION The Chairman stated that as there were certain inconsistencies between this Motion and Motion 9, both items ware being withdrawn for redrafting and submission to the next A.G.M.
8. CHANGE IN THE CONSTITUTION Clause 7. The Chairman explained that the Motion was subject to a ballot. P.Hansan moved, seconded by S.Jones, that because of the pressure of business and the proposal being non controversial, voting should be by a show of hands. This motion was carried NEM CON. The original motion was then carried NEM CON.
9. CHANGES IN REGULATIONS New Regulation to govern the process of altering the Regulations. This item was withdrawn, see Minute 7 above.
10. CHANGE IN REGULATION Regulation 142. A motion by M.Sadler, seconded
by J.Chaney, that Motion 11 precede this notion was defeated 22 votes to
33.
P.Hansen introduced the item. H.Heyworth, seconded by J.Churton moved
the following two new sub paragraphs as an amendment:
(iv) Randonneur 5,000: Riders completing calendared events and validated
Permanent events totalling 5,000 km at Randonneur Standard, in the same
season, shall be eligible for the award of Randonneur 5,000.
(v) Randonneur 10,000: Riders completing calendared events and validated
Permanent events totalling 10,000 km at Randonneur Standard in the same
season shall be eligible for the award of Randonneur 10,000.
The amendment was carried NEM CON.
Seconder F.Cooke noted that as it was intended that any Randonneur
Series rides would count for these awards it would be neccessary to
amend Regulation 142 at the next AGM to delete the prohibition on events
being used to qualify for more than one Randonneur Series award. The
Chairman stated that in the interim the Committee would look very
sympathetically at claims for these awards in this season, The original
motion as amended was carried by an overwhelming majority.
11. CHANGES IN REGULATIONS Cessation of Championships, The Chairman introduced the motion by reading out letters from two members opposing the motion. 16 members spoke in the ensuing debate. In summing up the Chairman clarified that the notion was not sponsored unanimously by the Committee. The motion was defeated 17 votes in favour to 55 votes against.
12. VENUE FOR 1998 A.G.M. After considerable discussion a large majority of members voted in favour of Stratford YH for 1998 and that other venues be investigated for future years.
13. ANY OTHER BUSINESS
1. The meeting was saddened by the news of the recent death of Ted
Friend, a long time active member and Organiser. Sincere condolences
were extended to Vera and his son and daughter,
2. The Chairman noted that Jack Eason had cycled 180 niles overnight to
attend the AGM and Dinner.
3. A list of 1998 Bristol DA Events was available from Pauline
Porter.
4. The meeting offered Birthday Greetings to lan Hill.
5. Keith Benton modelled the new SR Medal now available, The new 1998
Mileater Medal and Diary are available at £6. until the new Handbook is
circulated, when the published price of £8 will apply.
6. Following recent correspondence in Arrivée and Cycling Plus members
asked if there was a way to ensure that prospective members understood
the rules and agreed to abide by then as a condition of membership.
Sheila Simpson stated that, as from February, the Calendar and Handbook
would be on sale to the public.
7. J.Churton asked that there should be a consistent application of the
Regulations across all events, or failing this, the rules should be
rescinded. Although there was some sympathy for Organisers who did not
enforce Reg. 16 many Organisers present found no difficulty in applying
the rules and felt undermined by those who did not.
8. Bry Ferguson announced that he still has AUK caps for sale.
9. Jin Hopper wished to make the point that cycling was not a dangerous
activity but was hazardous.
10. Bernard Mawson highlighted his difficulties in finalising the points
results in time for the AGM. This will be looked at by the Committee.
There being no further business the Chairman closed the meeting at
5:25pm.