*** NB This document contains some scanning errors. Clarification on any point of text can be obtained on application to Audax UK. ********************************** 10th. December 1996. Firm: Peter Hansen. To: Ail Members of Audax UK Committee and Delegates. Minutes of pre_AGM Committee Meeting in Wortley Hall, 30/11/96 at 1O:OOam. Members present. RRichardson, Chahman; P.Hansen, Secretary; KBenton, Treasurer; R.&&h, Membership Secretary; L. de Vos, International Events Secretary; B.Morris, Press Secretary; S.Simpson, Magazine Editor; P.Coulson, UK Events Secretary; D.Peet, Permanents Secretary; NSimpson, LRM/ACP Correspondant; B.Ferguson, Brevet Card Secretary; B.Mawson, Validation Secretary; D.Lewis, AAA Secretary; P.Cooke, Systems Manager. The Chairman and Cornmitt= congratulated Bernard Mawson on his 67th. Birthday and thanked him for his long and continuing corr~tibution t.o AUK, Item 1. Apologies. V.Friend. Item 2. Minutes of 21/09/96 meeting. The minutes were accepted as a true record. Item 3. Matters arising from the’minutes. A). SURVEY. The Chaimlan stated that he had received over 200 replies, the diversity of views in the majority and the absence of the agreed question for respondents to specify the Committee action proposed, meant that it might be difficult to identify themes and action. Criticisms included poor quality route sheets, cliques and snobbishness amongst some riders. An analysis will be ready for the next meeting. Item 4. CorrespondUce. A). NIGHT RIDING. N.Simpson reported that Bob Lepertel ACP has informed him that, in the absence of any government action to the contrary, ACP are continuing to organise the PBP. The Committee will keep this matter under review. ACTION: Secretary. B). UNPAID DEBT. N.Simpson reported a Ff4OO loan by B.Lepertei ACP to PBP rider L.K. who, althaugh not an AUK member, had entered via our booking service. Reminders to L.K. had not been answered. The Committee decided that although L.K. was not an AUK responsibility we should reimburse ACP and pursue the debt ourselves, the Secretary should write to L.K. and the Committee keep the matter under review. ACTION. D.K.Benton & secretary. c). B-MORRIS repiesented AUK at the launch of the National Byway. D). S.SMPSON has contributed to the new A.A. cycling routes pamphlet. Item 5. Annual awards. The Committee decided the following a. Norman Booth Cup - Peter Launchbury and Roger Howlett. b. Paul Castle Cup(Male) & Michelin Man Trophy(Female) - Brian & Ann Railton. c. The Helpers Trophy. The nominations were received and Jean Shaw confirmed. No conclusion was reached about action to be taken to downgrade the importance of “points trophies” and upgrade the Helpers and similar trophies. Item 6. AGM Agenda. Arrangements for the business of the meeting were agreed and the Chairman noted that J.Lahiff and LHennessey would be nominated for Secretary. Item 7. The next Committee meeting. To be held in the Ridgeway YH on Saturday 1st. February 1997 at 13:OOhm (buffet lunch at 12:3Ohrs). Item 8. A.O.B. A). BCF AFFILIATION. The Treasurer confiied that the 1997 affiliation would be paid but should be reviewed for a possible 1997 AGM motion. ACTION. D.K.Benton. B). BERYL BURTON MEMORIAL GARDEN FUND. The Treasurer reported on the fund Beryl had been an AUK member and in view of her vast contribution to the cycling world £250 proposed by B.Morris, seconded R.Smith, agreed nem con. ACTION. D.K.Benton. c). AAA MEDAL DESIGN. D.Lewis enquired about a new design. Although the current stock is too large for this to be done colour changes are possible. ACTION. D.K.Benton & D.Lewis. D). NEW SUPERIOR QUAJJTY AUK Supa~ ~UND~NNERJR MEDAL. B.Mawson showed an example of the new medal which will be available to all SR’s past and present at a cost of f7.50 boxed + p&p. The current standard SR medal continues to be available. E). Peter CRUMP. The Chairman stated there was a possibility that a reunion of Peter Crump’s friends might be held in Cheddar Gorge Y.H. in February next. There being no further business the Chairman closed the meeting at 12 noon. aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu kkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkk The Audax U.K. Annual General Meeting 1996 will be held at Wortley Hall at 2.30pm AGENDA 1. Apologies for absence. 2. Minutes of the AGM held at Stratford-upon-Avon Youth Hostel on 25/11/95 which were published in Arrivée number 51 Winter 1996. 3. Matters arising from the minutes. 4. Reports from the Officers: (copies herewith). Secretary, Treasurer, Membership Secretary, International Events Secretary, Press Secretary, Magazine Editor, UK Events Secretary, Permanents Secretary, RM/ACP Correspondant, Brevet Card Production Secretary, Validation Secretary, AAA Secretary, Systems Manager. 5. Election of Officers 5.1. Secretary: No nomination has been received. The following members have been nominated for the posts indicated: 5.2. Treasurer: Keith Benton. Proposed by Ian Hill, Seconded by James W. Hopper. 5.3. Chairman: John Richardson. Proposed by Alan Chapman, Seconded by Simon Jones. 5.4. Membership Secretary: Ray Smith. Proposed by Maurice Owen, Seconded by Tony Smith. 5.5. International Events Secretary: Len De Vos. Prop by Simon Martin, Sec by Paul Chiles. 5.6. Press Secretary: Brian Morris. Proposed by Mike Grimmer, Seconded by Peter Finch. 5.7. Magazine Editor: Sheila Simpson. Proposed by Roy Carr, Seconded by Barbara Thompson. 5.8. UK Events Secretary: Peter Coulson. Proposed by Stephen Oxley, Seconded by M. Melville. 5.9. Permanents Secretary: Duncan Peet. Proposed by J. Kew, Seconded by R. Kilby. 5.10.LRM/ACP Correspondent: Noel Simpson. Prop by Mark Waters, Sec by Lee Shale. 5.11.Brevet Card Production Secretary: Bry Ferguson. Prop by M.W. Potts. Sec by J. Potts. 5.12. Validation Secretary: Bernard Mawson. Prop by Roger Philo, Sec by Chris Avery. 5.13.AAA Secretary: David Lewis. Proposed by Andy Seviour, Seconded by Sandra Shaw. 5.14. Systems Manager: Francis Cooke. Proposed by R. Kilby, Seconded by J. Kew. 5.15.President d'Honneur: John Nicholas: Proposed by J. Richardson, Seconded by Peter Coulson. MOTIONS 6. Subject: Regulation 13. Amendment of the part year membership concession to new members. Background: Under current Regulation new members joining after 30th September are considered to be fully paid members for the ensuing year. The Membership Secretary reports an increase in the number of membership enquiries arriving during September. By the time these new members receive their membership pack, the Calendared ride season is virtually finished and they are almost immediately faced with the expense of membership renewal. In these circumstances it would seem more equitable and likely to encourage membership renewal if the concession was extended to new members joining after 31st August. Amendment: "30th September" to be deleted from Line 4 and replaced by "31st August". The full Regulation 13 now to read: "New members shall pay an initial enhanced subscription to include the membership fee and cost of tracksuit badge. Any member not having rejoined by 31st March in any year will be deemed to have resigned. New members who join after 31st August shall be considered as fully paid members for the whole of the ensuing year. Lapsed members are not eligible for this concession but are otherwise treated as new members. Proposed by: Ray Smith. Seconded by: Francis Cooke. 7. Subject: Amendment of Regulation 33 in order to broaden the remit of the Permanents Secretary and update the arrangements for publication of listed Permanents. Background: The remit of the Permanents Secretary covers the validation of Permanent rides in the UK. In the absence of other arrangements it has been necessary for him to validate PROFS, Trafalgar-Trafalgar and Calais-Brindisi Permanents and therefore the Regulation requires amendment to maintain the status quo. Amendment: Deletion of the words "in the UK" from Line 1; deletion of the words "to the Handbook Secretary" from Line 3; The sentence on Lines 4 and 5 commencing "Events details" and finishing "for publication" to be deleted and replaced by the sentence "Events details not previously published shall be forwarded to the Arrivee Editor for publication." The full Regulation 33 now to read: "The Permanents Secretary shall oversee the conduct of all Permanent rides run under the name of AUK and under AUK regulations. He shall liaise with organisers to produce an annual list of Permanent rides and forward this for publication. Events details not previously published shall be forwarded to the Arrivee Editor for publication. He shall validate and keep records of all successful Permanent rides and forward a list of Permanent riders and their Championship points to the Validation Secretary for inclusion in the Super Randonneur list and the riders' and clubs' championships." Proposed by: Sheila Simpson, Seconded by: Bernard Mawson. 8. Subject: The introduction of two new annual trophy competitions and the necessary additional regulations. Background: The majority of AUK championships and trophies can only be won by very experienced long distance riders. Two new trophies have been dohated to AUK by Mrs Anne Mawson and The Doncaster Trophy Centre respectively. As an encouragement to less experienced riders it is proposed that these new trophies be awarded annually to the male and female members completing the greatest number of Brevets Populaire in the year. 8.1. Proposed new regulation 175: The Anne Mawson Rose Bowl is awarded annually to the female cyclist completing the most Brevet Populaire events in that year. Proposed by: Peter Coulson Seconded by: J.Richardson 8.2. Proposed new regulation 176: The Doncaster Trophy is presented annually to the male cyclist completing the most Brevet Populaire events in that year. Proposed by: Peter Coulson. Seconded by: J.Richardson. 9. Subject: AGM consideration of levels proposed of annual subscription, honoraria and levies. Background to 9 e): Late and /or additional card requests cause a disproportional amount of extra work for Bry Ferguson both through disruption of his work schedule and having to re-setup the masters. A non specific brevet card without dates/controls is being introduced on a trial basis in an attempt to alleviate this problem. It will be the responsibility of the organiser to ensure that the full control details are entered on the card. As these cards will be non-specific any surplus can be used in later years. a) That the Annual Subscription shall remain at, New Members - £9. Renewals - £7. (Regulation 9). All other membership subscriptions to remain unchanged. b) That the Honorarium paid to the Brevet Card Production Secretary shall remain the same as last year.(Regulation 10). c) That the Honorarium paid to the Validation Secretary shall be increased by £100. (Regulation 10). d) That the levy in respect of Brevet AUK, Brevet Populaire, Arrows, Permanents etc., shall remain 20p. The Brevet AUK (RM) levy will remain 45p, subject to any change in the amount due to ACP or RM. (Regulation 11 ). e) That the charges for production and distribution of Brevet cards shall be 30p and for Late/ Additional card orders the charge shall be 40p.(Regulation 12). Proposed by: Keith Benton. Seconded by: J.Richardson. 10. Venue for the A.G.M. to be held on Saturday 29th November 1997. The Committee seeks the views of the Members on the preferred venue. 11. Any Other Business. 88888888888888888888888888888888888888888888888888888888888888888 8888888888888888888888888888888888888888888888888888888888888888 AUK AGM Minutes, Wortley Hall, 30th November 1996

(To be read in conjunction with the Agenda published in Arrivee Number 54 Autumn 1996)

PRESENT. 76 members including the Committee.

The Chairman opened the meeting by saying a few words about our Patron, Sir Hubert Opperman, who died earlier this year. He also spoke of the death of Peter Crump, a long time and valued member of AUK.

Item 1. APOLOGIES FOR ABSENCE. Apologies were received for 14 members.

Item 2. MINUTES OF THE ANNUAL GENERAL MEETING HELD ON 25/11/95. The AGM minutes had been published and circulated to all members in Arrivee 51 Winter 1996. The meeting accepted the minutes which were duly signed by the Chairman.

Item 3. MATTERS ARISING FROM THE MINUTES. Referring to Item 4 of AOB the Chairman read out the reply from Robert Lepertel regarding the use of tri-bars.

Item 4. REPORTS FROM THE OFFICERS. The following Officers had published reports in Arrivee Number 54: Secretary, Treasurer, Membership Secretary, International Events Secretary, Press Secretary, Magazine Editor, UK Events Secretary, RM/ACP Correspondant, Brevet Card Production Secretary, AAA Secretary and Systems Manager. Reports were presented to the meeting by the AAA Secretary, Validation Secretary and the Permanents Secretary. Acceptance of the reports and a Vote of Thanks to the Officers for their hard work was proposed by N.Chanin, seconded by J.Featherstone and carried nem con.

Item 5. ELECTION OF OFFICERS.
5.1. Secretary. No nomination had been received prior to the meeting but two nominations were made from the floor. Ian Hennessey was proposed by D.Lewis and seconded by A-M Manley; John Lahiff was proposed by J.Featherstone and seconded by M.Potts.
A brief address was given to the meeting by each nominee and those proposing them. Upon a show of hands John Lahiff was elected. N.Chanin proposed a Vote of Thanks to Peter Hansen for his services to AUK during his years as Secretary and the Chairman spoke of Peter's efficiency and pleasant company during that time.
As all of the other Officers had been proposed and seconded and were standing unopposed P.Porter proposed that all those standing for posts as set out in Items 5.2 through to 5.15 should be elected en-bloc. The proposal was seconded by N.Chanin and carried nem con.

MOTION 6. Regulation 13. Following an explanation of the rationale of the proposal by R.Smith the proposed amendment to Regulation 13 was put to the vote and agreed nem con.

MOTION 7. Regulation 33. Following a brief explanation by D.Peet and S.Simpson the proposed amendment to Regulation 33 was put to the vote and agreed nem con.

MOTION 8. Proposed introduction of two new annual trophy competitions.
8.1. Proposed new regulation 175 to establish a new trophy to be awarded annually to the female cyclist completing the most Brevet Populaire events in that year.
During the lengthy debate some members argued that AUK is a long distance cycling organization and only long distance rides should be recognised. Others argued the need for a more "watertight" regulation to ensure that only inexperienced riders would be eligible. The following three proposed AMENDMENTS were carried by a clear majority.
i). T.Friend proposed, seconded by D.Peet that to the qualification for the trophy should be added "eligibility to terminate at the end of the second full year of membership of AUK."
ii). A-M Manley proposed, seconded by A.Seviour, that after the addition of the sentence already added, should follow "or on receipt of another current AUK championship."
iii). M.Brierly proposed, seconded by B.Patey, wording incorporating the amendments.
The MOTION AS AMENDED "To be awarded annually to the female cyclist completing the most Brevet Populaire events in that year, eligibility of the award being terminated at the end of the second full year of membership and/or on receipt of any other AUK trophy or championship." was then put to the vote and DEFEATED by an overwhelming majority.
8.2. Proposed new regulation 176 to establish a new trophy be awarded annually to male cyclist completing the most Brevet Populaire events in that year. In view of the previous debate the Proposer and Seconder withdrew the motion. Following the outcome of the debate P.Hansen's suggestion that AUK should discontinue the practice of awarding trophies and running championships, and instead enthusiastically celebrate the achievement of riders gaining Super Randonneur for the first time and success in the PBP and similar rides, received a large measure of support. The Chairman said the Committee would consider this in 1997.

MOTION 9. AGM consideration of levels proposed of annual subscriptions, honoraria and levies. Items 9 a) to 9 d) inclusive were agreed nem con.
Item 9 e) was subjected to a lengthy debate some arguing that we should not cater for late entries. Others argued strongly for the flexibility given to organisers by the proposal. An AMENDMENT that the proposed 40p cost per Late/Additional card orders be raised to 60p proposed by P.Porter seconded by A.Worsley was put to the vote and DEFEATED by a large majority.
The ORIGINAL MOTION 9 e) was put to the vote and carried by an overwhelming majority.

Item 10. Venue for the AGM to be held on Saturday 29th. November 1997. Following consideration of Stratford YH and Wortley Hall, a clear majority voted for Wortley Hall.

Item 11. Any Other Business.
a). F.Cooke received the Chairman's assurance that P.Hansen's proposals to discontinue the trophy competitions and championships would receive early Committee consideration.
b). The Chairman stated that of the 200 completed questionnaires. some criticised poor quality route sheets, cliques and snobbishness amongst some riders. Favourable comment was given on the magazine and riding with like minded people. A full analysis will be prepared in the New Year.
c). T.Friend asked for consideration of the free supply of plastic Brevet Card folding holders.
d). S,Simpson gave a brief progress report on the 1997 London-Edinburgh- London.
e). The following are being considered: i). lapel pins, ii). List of Permanents and entry fees.
f). B.Ferguson has a supply of ORIGINAL AUK CAPS at 2 each.
g). York Arrows and York Darts. The regulations relating to these will be clarified and altered if necessary to take account of the requirement that rides are non- competitive.
h). The Chairman is seeking Campagnolo Gran Sport rear mech. rollers, offers to Rocco!!

There being no further business the Chairman closed the meeting at 5.50p.m.