From: Peter Hansen. 18th.December1995. T o : All Committee Members and Delegates. Minutes of the Committee meeting 1.0:30a.m. 25.11.95. Stratford-upon-Avon Y.H. Committee Members and Delegates present: J.Richardson(Chairman) D.K.Benton, N.Simpson, B.Ferguson, B.Steven, D.Lewis, B.Morris, D.Peet, S.Simpson, R.Smith, F.Cooke, L. de Vos, B.Mawson, P.Coulson and P.Hansen. Item I.. Apologies for absence. V.Friend, D.Whitney, D.Thornton. Item 2. Minutes of the meeting held on 25.09.95. The minutes were agreed as a correct record and signed by the Chairman. Item 3. Matters arising from the minutes. I 3/l.O Medal Design and Colours 1996 -1999. D.K.Benton circulated a paper illustrating the designs and colours and prices. As regards the new design it was AGREED: a. the 300/400 colours were too similar and that the outer segment for 3,4,& 600 would be in red (i.e. as per 600 in4 illustration). b. that the new Populaire medal would be of the same design but in a single colour. The colour to be sorted out by D.K.B. with" Gomm. C . we will have one Populaire die for the 100km and a second blank die for (i) 150km - this blank wiould be embossed 150. (ii) Under 100km - this blank would not specify distance and would be embossed B.P. d. there was provision in the accounts for money towards a new S.R. medal - an agreed design is required, ACTION. AGENDA. e. the new "Rough Stuff" scheme would, if passed by the AGM, have a track suit badae initially but a medal would be considered if the scheme took off. A badge design is required. ACTION. AGENDA. 4.f. P.Coulson confirmed that no further action was required. 4-g. N.Simpson confirmed that he would be standing down at some time in the next few years. The Chairman stated that the position of Correspodant would be advertised at that time. The Officers confirmed that all items for action in the Agenda had been carried out. Item 4. Correspondence, a. D.Lewis reported the letter from A.Blance re: AAA table and the responses from S.Simpson and F.Cooke. The Committee agreed that the last AGM had given the AAA Delegate authority to implement the table and to fine tune it at his discretion in the light of comments from other parties. ACTION. D.LEWIS. b. N.Simpson reported (i) Monsieur and Madame Lepertel would be arriving during the afternoon as our guests for the Dinner. P-Hansen moved and R.Richardson seconded the proposal that AUK funds should be used to cover any necessary expenditure incurred in hospitality and expenses. On a vote the proposal was Carried nem con. (ii) A Fax received from Mick and Jan Latimer, the donors of the Mileater Trophy, objecting to B.Wood's AGM Motion proposing changes to ,the award conditions. c. B.Morris reported a letter from the CTC, which he passed on to F.Cooke, re: the regulations applying to LED lights. F.Cooke reported that he had made the necessary reply to the CTC. d. P.Hansen reported (i) a letter from Kevin Presland regarding authority to prevent certain cyclists from entering their events. After debate D.K.Benton proposed and B.Ferguson seconded the view that the organising body of an event has absolute discretion with regard to the acceptance or refusal of applications to ride. On a vote the proposal was Carried nem con. On a future agenda the Committee will consider whether the Regulations should be amended to include this statement. The Secretary to inform K.Presland. ACTION.P.HANSEN (ii) a suggestion from a member B.Warren that AUK should assist less experienced members by articles in Arrivee or pamphlets describing optimum equipment and training methods for long distance cycling. B.Morris' agreed to try to produce some suitable material. ACTION. B.MORRIS. (iii) a request for guidance from organiser H.Ramsey about event closing dates, limitation of fields and selection when events oversubscribed. After discussion it was agreed that the Events Secretary would reply. ACTION. P.COULSON. (iv) a letter from the Northern Ireland Cycling Federation seeking support to a BCF Council motion affecting their status. Agreed the Secretary to reply giving support. ACTION. P.HANSEN. Item 5. Annual Awards. The Committee agreed the Michelin Man Trophy to be a joint award to A.Learmonth and S.Gray. Item 6. Review AGM Agenda and consider any information or procedural matters arising. (a) The Chairman reported on a communication from R.Gates stating that the Agenda proposal for the re-election of the unopposed officers en bloc was unconstitutional. (b) It was agreed that the proposal in the omnibus motion 7 should be grouped and then taken individually. (c) It was agreed that the Chairman should read out the Fax from Mick Latimer at the AGM prior to the debate on the motion. (d) The Brevet Card Secretary and Validation Secretary laid written reports on the table, copies have been prepared for distribution at the AGM. The Permanents Secretary gave a verbal report, to be repeated at the AGM. (e) The Chairman's enquiries to Wortley Hall show a considerable increase in 1996 prices. He will pursue the matter further and hear what members have to suggest at the AGM. ACTION. R.RICHARDSON. Item 7. RadMarathon Europa. As the authors have written directly to AUK Organisers our plan to channel information through the Committee was now redundant. The Secretary will write to Dr.Sabine Schmidtke informing her that i'n Great Britain, Audax UK is the cycling organisation, affiliated to the BCF, who are concerned with the organisation and control of cycle-tourist events and whose name could more properly be included in her book. ACTION. P.HANSEN. ! Item 8. Affiliated Clubs. D.K.Benton introduced his proposal which had been previously circulated. The Events Secretary was concerned that the proposal had the potential to cause fundamental communication blocks between himself and the actual event organisers. After a thorough debate it was agreed that no action would be taken but the proposal would be left on the table. Item 9. Revised "Audax Story" Leaflet. The format and content were approved. It was agreed that the leaflet should be printed and distributed as soon as possible. ACTION. S.SIMPSON. Item 10. It was confirmed that the next Committee meeting will be at 12 noon on Saturday 17th.February 1996 in "The Bull's Head" near Youlgreave Y.H., lunch to be provided beforehand. Item 11. Any Other Business. a. AUK needs to find the address of John Nicholas in order to send Arrivee. ACTION. R.RIHARDSON TO PURSUE. b. B.Ferguson stated that (i) he would not be able to continue to organise the AUK stand any more. This will be announced at the AGM and volunteers sought. Bry was thanked for the years that he has taken responsibility. (ii) he was in urgent need of the new computer discussed at previous meetings. It was agreed that a suitable machine should be purchased without delay. ACTION. B.FERGUSON & F.COOKE. C . R.Smith (i) drew attention to the high cost of producing membership lists. He is able to answer Committee members membership queries very quickly by telephone and Computer disks can be supplied. It was agreed to restrict the number of printed lists. (ii) Publicity. It was agreed that all officers should give him prior warning of any publicity initiatives in order that he can deal more effectively with consequent membership enquiries. ACTION. ALL OFFICERS. (iii) The list of recipients of free copies of Arrivee is being revised, any updated information to be sent direct to him please. d. B.Morris informed of an agreement with Cycling Weekly to provide a quarterly article providing a light hearted overview of the Audax UK scene. He requested photographs and written material for consideration. e. N.Simpson has a supply of Mileater Diaries. f. F.Cooke stated that (1) he had the following items of AUK equipment. (i) Photocopier - flat bed. (ii) Handscanner, OCR & Windows. (iii) Autoroute for Windows. (iv) Norton Utilities Disk Doctor. These were available at the meeting. (2) A decision is required on the new S.R and badges for the Brevet 1000 and Randonneur 1000 awards. A page is going into the Handbook publicising that availability of medals/cloth badges. Consideration should be given to the creation of an agency to sell off old medals. ACTION. AGENDA. B.Mawson has stocks of medals and date bars 1987,1991,:991,1995 PBP badges are also available. h. D-Lewis drew attention to Audax Cymru and explained that this was not a bid for independence but a grouping of Welsh Organisers with a common interest to developing events in Wales. There being no further business the Chairman closed the meeting at 2:OOpm. ********************************************************* AGM 1995 AGENDA The Audax U.K. Annual General Meeting 1995 will be held at Stratford-upon-Avon Youth Hostel on 25th November 1995 at 2.30pm AGENDA 1. Apologies for absence. 2. Minutes of the AGM held at Stratford-upon-Avon Youth Hostel on 26/11/94 were published in Arrivée number 47 Winter 1995. 3. Matters arising from the minutes. 4. Reports from the Officers: Secretary, Treasurer, Magazine Editor, UK Events Secretary, Press Secretary, RM/ACP Correspondant, International Events Secretary, Magazine Editor, Permanents Secretary, Membership Secretary, Brevet Secretary, and Validation Secretary. 5.1. Election of Officers - Part 1. Part 2 will be taken after Motion 6, if required. (a) The following Officers are willing to continue in the office indicated and are unopposed: Chairman, John Richardson; Treasurer, Keith Benton; Magazine Editor, Sheila Simpson; RM/ACP Correspondant, Noel Simpson; UK Events Secretary, Peter Coulson; Brevet Secretary, Bry Ferguson; Validation Secretary, Bernard Mawson; Press Secretary, Brian Morris; Permanents Secretary, Duncan Peet; Secretary, Peter Hansen. (b) The following Officers are standing down and the following nominations have been received: i) International Events Secretary, Dave Patey. Len de Vos who is the Delegate covering Dave's absences during 1995 has been proposed by Marijke Morris and seconded by Dave Patey. ii) Membership Secretary, Ben Steven. Ray Smith the Delegate assisting Ben during 1995 has been proposed by Sheila Simpson and seconded by Bernard Mawson. 5.2. Election of Officers - Part 2. In the event that the AGM accepts the proposal to create the new Committee posts as set out in Motion 6, the following nominations for appointment have been received: a) Audax Altitude Award Secretary. Dave Lewis, the current AAA Delegate has been proposed by Anne Learmonth and seconded by John Hennessey b) Systems Manager. Francis Cooke, the current Handbook Compiler Delegate, has been proposed by John Richardson and seconded by Keith Benton. MOTIONS 6. Subject: a) changing the designation of the Brevet Secretary to Brevet Card Production Secretary, b) creation of a new Committee post of Audax Altitude Award (AAA) Secretary, c) creation of a new Committee post of Systems Manager. Background: a) Experience has shown that the present designation of Brevet Secretary is ambiguous leading to the receipt of an increasing number of misdirected inquiries which should have been made to the Validation Secretary. b) & c) The Committee has drawn the following distinction between the roles of Committee Members and Delegates: Committee posts are created to deal with distinct areas of major function/ policy not within the remit of any other Committee post. Delegate posts are created to assist individual Committee Members to overcome administrative problems arising from an increase in the volume of their work. The increasing importance to the membership of the AAA Calendar designations and competition are felt to warrant responsibility for the AAA scheme to be held at Committee level. Most Members of the Committee can only carry out their functions with the aid of "new technology" and AUK has made a substantial and continuing investment in such equipment. The Committee has identified a need to create a committee post of Systems Manager to advise on, and co-ordinate, the various needs of Committee Members in their use of technological equipment. Proposal: To amend Paragraph 8 of the Constitution with consequential amendments to, and creation of, additional Regulations describing the duties of officials where appropriate: (a) Alteration of the designation of the Brevet Secretary to Brevet Card Production Secretary but without any change in duties. (b) The creation of a Committee post of AAA Secretary to be responsible for all aspects of the administration and development of the AAA scheme. (c) The creation of a Committee post of Systems Manager to oversee the use of technological equipment with particular responsibility to: i. advise on future purchases to ensure suitability for the task, and to enhance compatibility between existing and future systems ii. advise on software suitable for the various tasks and assist in its implementation and use iii. encourage compliance with software copyright laws within our organisation. 7. Subject: The creation of a number of new awards. Background: The purpose of AUK is to promote non-competitive long distance cycling in the United Kingdom. The setting of challenges and the provision of awards is one of the most important ways in which the Association encourages and retains new and established members. For a variety of reasons less than 40% of our membership achieve a 200km ride and approximately half of the awards on offer are directed at the 10% of the membership who are capable of achieving Super Randonneur status. Over 400 members do not renew their membership each year. The Committee considers that it is important to increase the number of awards that are both worthwhile and achievable for the remaining 90% of the membership. The proposals and the necessary new, amended and interlinked Regulations set out below are designed to: a). give organisers the flexibility in respect of Brevet Populaire event distances to arrange supporting and entry level events suitable for younger riders and families; b). offer an introduction to Randonnee riding to the many hitherto unattached riders of touring and mountain bikes who do not wish to race but are looking for a long distance "Rough Stuff" challenge; c). to enable more members to participate in the Points Championships and d). provide all our members with a series of awards and challenges of increasing difficulty, which are not only worthwhile in their own right, but also provide the opportunity for them to increase their confidence and ability in order to achieve their personal potential. Proposal: Adoption of the following and any consequential amendments to, or renumbering of, regulations. Amended Regulation 81. Delete final three words, now to read in entirety: Brevets Populaires (BPs) may be any distance. Amended Regulation 83. Additional wording required, now to read in entirety: It will be permissible to relax the regulations regarding controls but in this case the brevet card will bear no certification of distance covered and therefore will not be eligible for the award of Championship points. New Regulation 85. If the route consists of not less than 50% designated Bridleway, Byway, unconventionally rough surfaced roads eg sections of cobbles, private unmetalled tracks, or any other route acceptable to the U.K. Events Secretary, then it must be designated as "Rough Stuff" in the Calendar. A rider completing such an event shall be eligible for the AUK Rough Stuff medal and/or cloth badge. Amended Regulation 142. Randonneur Series. (i) Randonneur 500: Riders completing Brevet Populaire events validated as 50, 100 and 150km and an event validated as 200km at Randonneur standard in the same season, shall be eligible for the award of Randonneur 500. For any distance a longer distance in the series may be substituted. The same rides will not count towards a claim for any other Randonneur award. (ii) Randonneur 1000: Riders completing events validated as 100, 200 and 300km at Randonneur standard; plus other events at Randonneur standard to a total of 1000km in the same season, shall be eligible for the award of Randonneur 1000. For any distance a longer distance may be substituted up to and including events validated as 400km. The same rides will not count towards a claim for any other Randonneur award. (iii) Super Randonneur: Riders completing the 200, 300, 400 and 600km at Randonneur standard in the same season shall be eligible for the award of Super Randonneur. For any distance a longer distance may be substituted. The same rides will not count towards a claim for any other Randonneur award. Amended Regulation 143. Brevet Series. (i) Brevet 500. Riders completing a series of five events validated as 100km or 150km in the same season shall be eligible for the Brevet 500. (ii) Brevet 1000. Riders completing a series of: a) five events validated as 200km in the same season, OR b) ten events validated as 100km or 150km over any period, shall be eligible for the Brevet 1000. (iii) Brevet 2000. Riders completing a series of: a) ten events validated as 200km, OR b) twenty events validated as 100km or 150km, over any period, shall be eligible for the Brevet 2000. (iv) Brevet 3000. Riders accumulating a total of 3000km by riding any combination of events validated as 100km, 150km and 200km, over any period, shall be eligible for the Brevet 3000. (v) Brevet 4000. Riders completing a series of twenty events validated as 200km at Randonneur standard, over any period, shall be eligible for the Brevet 4000. (vi) Brevet 5000. Riders who complete in a four year period, between two PBPs, at Randonneur standard: an End to End or Paris-Brest-Paris, a 200, 300, 400, 600 and 1000km ride, a 24 hour Team Arrow, plus other events at Randonneur standard to a total of 5000km, shall be eligible for the Brevet 5000. (vii) Brevet 25000. From 1st January 1991, the award of Brevet 25000 is available to those riders who in a rolling period of up to six years, complete the following: 3 Super Randonneur series, PBP or LEL, another ride of 1300km or more, a ride of 1000km, a Team Arrow or Fleche, plus any AUK or RM events, plus any AUK Permanents to a total of 25000km at Randonneur standard. New Regulation 144. Claims must be made for all awards and should be sent, together with application to purchase the appropriate medal/date pendant and/or cloth badge, to the Validation Secretary together with the current fee, brevet numbers of qualifying events ridden, and a strong self- addressed envelope. Amended Regulation 151. AUK members successfully completing qualifying events shall receive points at the following rates: 1 point for each Brevet Populaire of 100km to 199km at Randonneur standard. 1 point for every 100km ridden in AUK events of 200km and over at Randonneur standard and in BRM events ridden abroad, the PBP and Fleche Velocio. These points shall count towards the annual Championships organised by AUK with the following exceptions: (1) Only one ride in each Permanent shall count per season. (2) Except Permanent Championships, the number of points gained by a member from Permanent rides must not exceed the number of points gained in Calendar events. 8. Subject: AGM consideration of the levels proposed of levies, honoraria and the annual subscription. Proposal: a) That the Annual Subscription shall be: New Members - £9. Renewals - £7 (Regulation 9). b) That the Honorarium paid to the Brevet Secretary shall be £750 (Regulation 10). c) That the Honorarium paid to the Validation Secretary shall be £500 (Regulation 10). d) That the levy in respect of Brevet AUK, Brevet Populaire, Arrows, Permanents etc., shall be 20p. The Brevet AUK (RM) levy will be 45p. subject to any change in the amount due to ACP or RM (Regulation 11 ). e) That the charges for production and distribution of Brevet cards shall be 30p (Regulation 12). Motions 6, 7 and 8 are proposed by your Committee. 9. Subject Mileater Championship - additional requirement Background Some years ago we made it obligatory for Championship points to be at least 50% Calendar events. This has led to contenders being seen and known by organisers and riders and helped to foster our club spirit. This motion will close a similar loophole in the awarding of the Mileater Championship trophies. Proposal Adoption of the following: Amended Regulation 171. The Mileater Championship Trophies, donated by Jan & Mick Latimer, are awarded annually to the riders of each sex whose Mileater Diary has the highest total distance ridden the previous year, provided this includes at least ten Audax UK Calendar events. Proposed: B.Wood Seconded: S.Oxley. 10. Subject Minimum Championship points Background We want champions to feel they have really earned their trophies and would prefer some trophies not to be awarded rather than won by default. Proposal a. The Committee should be asked to look into the awarding of all cups and trophies and recommend a minimum standard for competitive awards for adoption by the next AGM. b. In future competitions, where nobody reaches the recommended standard, the trophy should not be awarded. Proposed: B.Wood Seconded: S.Oxley. 11. Subject Championship points for linear Permanent rides Background There has been a decrease in the popularity of our longer place to place permanent rides. These are expensive undertakings and it now can be difficult to obtain cycle carriage for a return journey. Bearing in mind linear permanents are not set routes between any specified controls, we should encourage riders to cycle them in both directions. Proposal Adoption of the following: 151. AUK members shall gain points at the rate of 1 point for every 100km ridden in AUK events of 200km and over at Randonneur standard, in BRM events ridden abroad, the PBP and Fleche Velocio. These points shall count towards the annual Championships organised by AUK with the following exceptions: 1) only one ride in each Permanent shall count per season, except place-to-place Permanents which may be ridden once in each direction. 2) except Permanent Championships, the number of points gained by a member from Permanent rides must not exceed the number of points gained in calendar events The season for all events and Permanents is from 1st November to the 31st October. It is the responsibility of riders to inform the Validation Secretary of points gained in all overseas events, including the PBP. Proposed: Pete Gifford. Seconded: Liz Creese. 12. Venue for the AGM to be held on Saturday 30th November 1996. The Committee seeks the views of the Members on the preferred venue. 13. Any Other Business. ******************************************************************** AGM 1995 MINUTES Minutes of the Annual General Meeting of Audax United Kingdom Held at Stratford-upon-Avon Youth Hostel on Saturday 25th.November 1995 at 2.30pm PRESENT. 98 members including the Committee.The Chairman opened the meeting by congratulating all members who had successfully completed the 13th.Paris-Brest- Paris. Our fastest finishers, Jason Clark, Gary Beasley, Suzie Gray and Robert Garret were particularly mentioned and we were reminded that Barry Parslow's feat of completing five PBP's was still the AUK record. The design of AUK medals is changed on a four year cycle commencing after each PBP and coloured illustrations of the new design were circulated. Item 1. APOLOGIES FOR ABSENCE. Apologies were received from 12 members.Item 2. MINUTES OF THE ANNUAL GENERAL MEETING HELD ON 26/11/94.Minutes of the Annual General Meeting had been published and circulated to all members in Arrivee number 47 Winter 1995. Acceptance of these minutes was proposed by B.Daws, seconded by L.Creese and CARRIED nem con.Item 3. MATTERS ARISING FROM THE MINUTES. There were no matters arising from the minutes.Item 4. REPORTS FROM THE OFFICERS. Reports from the Secretary, Treasurer, Membership Secretary, U.K. Events Secretary, LRM/ACP Correspondant, Press Secretary, International Events Secretary, Magazine Editor and AAA Delegate had been published in Arrivee number 50 Autumn 1995. The Permanents Secretary gave a brief verbal report indicating that 330 brevets had been awarded for Permanent rides. This slight increase over last year was mainly due to Liz Creese who had completed 43 brevets totalling 113 points! Written reports from the Brevet Secretary and the Validation Secretary were available at the meeting and will be published together with the Permanent Secretary's report in Arrivee Issue number 51. Acceptance of the reports presented was proposed by N.Chanin, seconded by D.Hudson and CARRIED nem con.Item 5.1. ELECTION OF OFFICERS -PART 1.A. The Chairman stated that it had been brought to his attention by R.Gates that the Constitution required that all Officers seeking election must be individually proposed and seconded on the Agenda. The Chairman observed that it had been the custom and practice since the Constitution was adopted in 1988 for a Motion, proposed and seconded from the floor, to elect unopposed Committee members en bloc. The Committee would ensure that the correct procedure was adopted from the 1996 AGM. During the ensuing debate P.Porter asked if following the previous procedure this year was acceptable. R.Gates suggested that such action would affect the legal force of the Committee's decisions and could affect our insurance. S.Jones doubted that this would be the case as it was clear that no fraud was intended. P.Aldridge suggested that action could be taken to change the Constitution. Re-election of the unopposed Committee members en bloc was proposed by L.Lowe and seconded by P.Poppy. A vote was taken and the Motion CARRIED by an overwhelming majority with only one vote against. R.Gates asked that his vote against be recorded. B. 1. International Events Secretary. Len de Vos had been proposed and seconded and in the absence of any other nominations the appointment of Len de Vos was CARRIED nem con. 2. Membership Secretary. Ray Smith had been proposed and seconded and in the absence of any other nominations the appointment of Ray Smith was CARRIED nem con. At this point N.Channin expressed thanks, which were endorsed by the meeting, to the retiring officers, Dave Patey and Ben Steven for the work they had carried out while in office. MOTION 6. The Motion to amend Paragraph 8 of the Constitution and necessary regulations by creating the additional Committee posts of AAA Secretary; Systems Manager and altering the designation of the Brevet Secretary was debated. The Chairman reminded the meeting that to be carried a motion affecting the Constitution would require a majority of no less than 66% of those present and voting. A.Worsley questioned the need for the AAA delegate post to become a Committee post. L.Lowe felt this was the correct move as the competition had increased in importance and the incumbent would carry more clout on Committee. Although not necessarily opposing the proposals, P.Aldridge was concerned about whether the Committee was carrying out sufficient forward planning and anticipating the need for additional posts. The Chairman stated that the Committee had held an additional meeting in February 1995 specially to review the current functioning and future development of AUK. Most of the Committee motions on the AGM agenda had resulted from that meeting. Members were reminded that the minutes of all Committee meetings were available on application to Bry Ferguson. A. The MOTION to alter the designation of the Brevet Secretary to Brevet Card Production Secretary was put to the vote and CARRIED nem con. B. The MOTION to create a Committee post of AAA Secretary to be responsible for all aspects of the administration and development of the AAA scheme was put to the vote and CARRIED by 69 votes for to 1 vote against.C. The MOTION to create a Committee post of Systems Manager to oversee the use of technological equipment as specified in detail on the Agenda was put to the vote and CARRIED by 74 votes for to 1 vote against. 5.2. ELECTION OF OFFICERS - PART 2.J.Hopper stated that the membership should have been notified earlier about these posts and nominations. P.Porter felt that the Committee should be forward looking and thus able to publicise such posts well in advance. S.Simpson explained that the requirement in the Regulations that the Agenda could not be finalised until 56 days (eight weeks) prior to the AGM and that at least 14 days notice in writing of the AGM and the agenda had to be given to members, meant that the Autumn Arrivee was the earliest that members could have a complete agenda. In answer to the suggestion that a "draft agenda" could be produced earlier the Chairman reminded members that Arrivee number 49 Summer 1995 had a half page headed Committee Vacancies for 1996 publicising that the posts of Systems Manager and AAA Secretary were proposed and inviting nominations. The Chairman suggested that if members wished, the decisions could be held over for a further year. B.Wood asked if the officers could be co-opted and P.Land suggested that the application of Regulation 7 might assist. In the light of the discussion the Chairman stated that he was willing to take nominations from the floor. David Lewis was proposed for the post of Audax Altitude Award Secretary by M.Waters and seconded by P.Poppy. There being no other nomination the MOTION was put to the vote and CARRIED nem con. Francis Cooke was proposed for the post of Systems Manager by L.Creese and seconded by D.Collins. There being no other nomination the MOTION was put to the vote and CARRIED nem conMOTION 7. The omnibus motion to create a number of new awards with the consequent changes in regulations was introduced by the Chairman. The proposal by I.Hennessey seconded by B.Wood that the proposals be grouped and taken individually was CARRIED nem con.Amendment to Regulation 81. Some took the view that to remove the 50km limit could lead to derisory events. B.Warren said that the 50km limit was in any case arbitrary. P.Porter said the proposal would enable parents and children to share introductory events on private roads. L.Gurnett agreed with the aim of introducing children to events as they do in France.An AMENDMENT to the motion by H.Vecht that the wording should be amended to read "Brevet Populaires (B.Ps) may be of any distance acceptable to the AUK Events Secretary." was seconded by P.Poppy and CARRIED 31 votes in favour to 11 votes against. The MOTION AS AMENDED was then put to the vote and CARRIED 42 votes in favour to 14 votes against. Amended Regulation 151. B.Daws asked why such points had not been allowed in the original Regulation. The Chairman explained that French practice had been followed with entry at 200km. The proposed change was intended to enable more members to progress and get more involved in AUK awards. R.Roadnight opposed the change on the grounds that it made the achievement too easy. S.Simpson said that the motion was a response to a perceived demand by the large and increasing number of people riding 100km events. The MOTION was put to the vote and DEFEATED 44 votes against to 39 votes in favour. Thus Regulation 151 remained unchanged.Amendment to Regulation 83. After a brief debate the MOTION was put to the vote and CARRIED nem con. Amendment to Regulation 85. P.Coulson moved and B.Wood seconded an amendment to the motion inserting the words "or off road" and substituting the word "title" for the word Calendar thus to read in entirety "If the route consists of not less than 50% designated Bridleway, Byway, unconventionally rough surfaced roads eg sections of cobbles, private unmetalled tracks, or any other route acceptable to the U.K. Events Secretary, then it must be designated as Rough Stuff" or "Off Road" in the title. A rider completing such an event shall be eligible for the AUK Rough Stuff medal and/or cloth badge." During the ensuing debate information about the definition applied to routes by the Rough Stuff Fellowship and the prohibition of tricycles on Bridleways was considered. Some speakers could not see the connection between long distance cycling and rough stuff, others felt that "long distance" was relative to terrain and also the introduction of the many unaffiliated mountain bike riders to the AUK ideal and randonnee ride structure was consistent with promoting long distance cycling. The AMENDMENT was put to the vote and CARRIED by a clear majority. The MOTION AS AMENDED was then put to the vote and CARRIED by a clear majority in favour to 4 votes against.The Chairman adjourned the meeting at 4:32pm. in order to greet our guests Monsieur and Madame Lepertel. The meeting reconvened at 4:50pm.The Chairman announced that the Committee had decided that the Norman Booth Cup for services to AUK should be presented to Peter and Pat Aldridge. Both were present at the AGM but as neither of them could stay for the Dinner the presentation was made at the AGM. Amended Regulation 142. Randonneur Series. A.Worsley moved and F.Cooke seconded that the wording of paragraphs (i), (ii) and (iii) be amended by the insertion of the word "series" before the final word "award", to read "(i) Randonneur 500: Riders completing Brevet Populaire events validated as 50, 100 and 150km and an event validated as 200km at Randonneur standard in the same season, shall be eligible for the award of Randonneur 500. For any distance a longer distance in the series may be substituted. The same rides will not count towards a claim for any other Randonneur series award. (ii) Randonneur 1000: Riders completing events validated as 100, 200 and 300km at Randonneur standard; plus other events at Randonneur standard to a total of 1000km in the same season, shall be eligible for the award of Randonneur 1000. For any distance a longer distance may be substituted up to and including events validated as 400km. The same rides will not count towards a claim for any other Randonneur series award. (iii) Super Randonneur: Riders completing the 200, 300, 400 and 600km at Randonneur standard in the same season shall be eligible for the award of Super Randonneur. For any distance a longer distance may be substituted. The same rides will not count towards a claim for any other Randonneur series award." The AMENDMENT was put to the vote and CARRIED nem con. The MOTION AS AMENDED was put to the vote and was CARRIED by an overwhelming majority to 1 vote against. Amended Regulation 143. Brevet Series. R.Roadnight moved an amendment seconded by L.de Vos that in addition there should be Grimpeur Brevet awards for all these Brevets. D.Lewis, AAA Secretary suggested that if there was a need for additional awards in the AAA competition this should be taken up with the AAA Secretary. The AMENDMENT was put to the vote and was DEFEATED by an overwhelming majority against to 2 votes in favour. L.Lowe moved an amendment seconded by B.Wood, that for any distance a longer distance may be substituted. The AMENDMENT was put to the vote and on a recount was DEFEATED by 30 votes against to 26 votes in favour. The ORIGINAL MOTION was put to the vote and CARRIED by an overwhelming majority in favour to 2 votes against. New Regulation 144. Some members were concerned that this regulation would make claiming more difficult. Other members felt that the Committee should make more information available about eligibility to claim awards on both an individual and general basis. A contrary view was that although the generation of data for individuals was possible, it placed a further responsibility on Committee members, taking away responsibility from members striving to qualify for the awards. F.Cooke moved and T.Frenzel seconded an amendment to substitute the word "should" in place of the word "must". The regulation to read " Claims should be made for all awards and should be sent, together with application to purchase the appropriate medal/date pendant and/or cloth badge, to the Validation Secretary together with the current fee, brevet numbers of qualifying events ridden, and a strong self-addressed envelope." The AMENDMENT was put to the vote and CARRIED by a large majority. The AMENDED MOTION was then put to the vote and CARRIED by a large majority in favour to 3 votes against. MOTION 8. The Treasurer presented his report and recommendations. During the debate B.Parslow criticised both the implication that members who did not ride events were carried by the financial receipts from more active members and also the use of the word "profit" in respect of AUK accounts. In response to R.Roadnight the Treasurer confirmed that he was confident that the increased revenue arising from his proposals would cover such membership costs as the production and distribution of Arrivee. He clarified that the word "profit" was used to indicate the money that was necessary to invest in the technology to carry out the wishes of members eg as requested during the debate on Regulation 144. In future years the term "surplus" will be used. The MOTION was put to the vote and CARRIED nem con. MOTION 9. Amended Regulation 171. The Chairman read out a Fax. message received from the donors of the award, Mick and Jan Latimer, opposing the proposed changes which departed from their original intention. The proposer and seconder, B.Wood and S.Oxley explained their views, but in view of the wishes of the donors and the comments from the floor, asked that the motion be WITHDRAWN. It was agreed that with their assistance the Committee would inform the donors of the reason for the motion. MOTION 10. The proposer and seconder, B.Wood and S.Oxley explained the reason for the proposal to seek the establishment of minimum standards for the award of all competitive cups and trophies. The matter was debated and the MOTION put to the vote and DEFEATED by an overwhelming majority against to 3 votes in favour.At this point the Chairman was required elsewhere and passed the Chair to D.K.Benton. MOTION 11. Amended Regulation 151. The proposer and seconder, P.Gifford and L.Creese identified the difference between their proposal and that contained in Motion 7. After a debate the MOTION was put to the vote and DEFEATED by 26 votes against to 21 votes in favour. Item 12. The Committee will follow up members suggestions. Item 13. Any Other Business. 1. Keith Benton asked that any comments on the medal design be directed to him.2. Bry Ferguson is retiring from organising the York Rally AUK stand and a volunteer is sought. Please contact Bry for details.3. SALES. AUK hats are still available from Bry Ferguson; 1996 Mileater Diaries are available from Noel Simpson; Some AUK PBP edition jerseys are still available, mostly small size but contact F.Cooke for details; PBP and SR badges and SR medals and date bars are available from B.Mawson.4. P.Witting stated that in view of the fact that AUK members have been led to believe that the decision to ban tri-bars in this year's PBP emanated not from ACP, but from the French government, he requested that the Committee ask ACP to explain why the French Government believes tri-bars to be dangerous. The Chairman agreed that an enquiry would be made. There being no further business the Chairman closed the meeting at 6:30pm.