*** NB This document contains some scanning errors.  
Clarification on any point of text can be obtained on application to Audax UK.
**********************************

AUDAK UNITED KINGDOM.
Minutes of Committee Meeting held at Youlgreave Y.H. on 12/2/94.
Committee Members and Delelegates present:
R. Richardson (Chairman>, K.Benton (acting as minute taker), B. Steven,
D. Patey, B, Morris, S. Simpson, P. Coulson, D. Peet, B.Ferguson, B.Mawson,
F.Cooke, D. Whitney.
1. Apologies: P.Hansen and N.Simpson.
2. Minutes of meeting held on 27111193 were accepted as correct.
3. Matters arising from above minutes:
3.1. Rocco has a letter of thanks from 'Oppy' for the tapes. Notepaper
shows title as 'Hon. Sir Hubert Opperman 0. B.E. Kt. P. Action: S.Simpson to
note.
11.4. Rocco reported little progress on recovery of F.E. archives
despite letters from D.P. and self. Action: Rocco to pursue with A.Way.
Other items have their own heading on the current agenda.
4. Correspondence:
Rocco reported:
(D A typically modest letter of thanks from Margaret Hopper for the
'Services to AUK' award,
G3 Letter from Mr.Horlock re. posthumus Super Randonneur Award.
Action: Rocco.
Q, Letter from K.Benton re. A.C. P. levies increase. B.Mawson suggested that
riders should elect for A.C.P. registration as they did for medals. Other
members thought this would lead to D.A.s/clubs missing out on their
competitions and could draw criticism from A.C.P. - the suggestion was left
on the table but the following was agreed:
a. wording of a motion for the A.G.M. '94 would be refined. Action: Rocco.
b. A letter of protest to be sent to A.C.P. pointing out the difficulties
their late action caused. Action: N.Simpson.
c. 1995 organisers would be pre-warned of possible increases of 40-50~ per
validation for A.C. P. brevets in P.B. P. year. Action: P.Coulson.
B.Morris reported:
61 Member's complaint re. Cycling Weekly advertisement on A.U. K, route
signs. Noted, but cost saving far outweighed this limited objection.
Action: Letter passed to S.Simpson for publication with a note from
B. Morris.
B.Steven reported:
Q Letter of thanks from Tim Organ re. Committee's work to be published in
ArrivBe. Action: S.Simpson.

B.Ferguson reported:
@ Shaun Shawls letter re. P, R. 0. F. s (see bottom of page PER 10 1993
Handbook > . The Committee felt he was being a bit optimistic in expecting
his ‘free’ entry to include the card production costs and instructed D.Peet
to write that if he gave free entry to all his P. R.0, F. s initiators he
would be expected to pay for their cards and validation levies.
Action: D. Peet.
SSimpson reported:
8D Letters and calls re. ‘late’ arrival of Calendar and Regulations up-date.
B.Steven explained that renewals up to early November had had their address
labels printed and forwarded for Calendar dispatch by the printers. As the
printing was only completed on 20/21 December these ‘labelled’ Calendars
had been posted on 24/12/93 (431 in all). The remainder of renewals began
to be processed In first week of January and by 7th. February approximately
1000/1100 had been processed, an average of 30 per day! There was at
today’s date no backlog. Action: Sheila to write in Arrivee to explain the
logistical task which faces the Membership Secretary and that no untoward
delays are occurring.
d Letter requesting copy of AUK Calendar from non member has been received.
It was agreed that such future requests would be refused. Action:
S.Simpson.
Peter Coulson reported:
(WB Solicitor’s letter re. an insurance claim on a Bike Events ride had been
received asking for help. Agreed that a reply would be sent. Action:
K.Benton.
B.Ferguson reported:
cw) Information received via N.Simpson that the address of Eddie Dunne Audax
Irelande has changed. Action: D. Patey, SSimpson and F.Cooke to note.
5. Co-ordination of communication and Committee business, Rocco addressed
the concerns expressed by P.Hansen in his report. All present agreed It
sensible that a central (P, Hansen) point should vet overall position. It
was agreed that on the rare important items of correspondence - Committee
members to use judgement/common sense approach - but should have a copy
sent P. Hansen immediately and a bi-monthly, (February, April, June, August,
October, December) report to be sent for other, less important, items.
Action: All Committee members and P.Hansen.
6. a. Action to be taken following the A.G.H.
0 Junior Super Randonneur agreed as a series to include 50/100/150 8 200.
Suggested the age etc. limits be - “machine must be ridden by person/s
under 16 on day of ride.” Action: P.Hansen finalise proposals for A.G.M.
with Sonya Watt.
0 Organisers return sheet was to have been raised by N.Simpson but no
information available. No action.
0 Riders E. T. A. D. Peet gave the details of the advantages of riders entry
forms giving an E. T. A. Action: SSimpson will include this in entry form
reprint or if space is available as a note in next Arrivea.
0 Insurance. K. Benton reported letters to insurance company but no definite
decision/advice yet given by the Company. Action: K.Benton to report later.

8 Handbook amendments. a. Correct title of ’ Oppy’ already noted above.
b. F.Cooke advised that Handbooks available are not updated. These have to
be updated by the members buying them who will also have been supplied with
an ’ update package’ +
6. b. Future A.G.M. agenda format and detail. K. Benton’s proposals were
discussed and there was a general tenor of agreement. S.Simpson will make
the point in Arrivie that Motions should include a short explanatary
preamble so that the intention of the Motion is known and hopefully
restricts discussion,
7. Trafalgar to Trafalgar Medals. Agreed that all riders successful so far
shall have medals F.O.C. Simon Jones will increase entry fees to cover for
medals for future riders. Action: Rocco and ELklawson to issue same.
8. Issuing of 30 Point Certificates. K, Benton’s letter was discussed and
much confusion reigned. The position is: 1991 - certificates have been
issued; 1992 & 1993 certificates have been printed but not yet issued due
to delay with calligrapher. Action: S.Simpson will look at the design and
consult with Tradeprint re. printing in 2 colours.
9. National 200 proposal. D. Patey reported that the 1996 event was being
considered as a Social Weekend - to include a Committee meeting! - with the
200 k. ride on the Sunday. Ideas to be discussed with Tracy Horsman when he
returns from places unknown! Action: D.Patey.
10. a. A.A.A. The problem and a solution. Both S. Simpson and P. Coulson
reported. There was a very esoteric discussion with graphs handed out by
P. Coulson re. a system with grading going down to 0. 1. Agreed that those
members Interested in refining the system bring forward proposals for the
A. G. M. No doubt Andy glance will like to make some input.
b. Consideration of 13h. 20min. limit for hilly events. It was agreed
that normal limits i.e. 13h. 20mi.n. to apply.
11. P.B.P. 1995. a. Accommodation. Noel (via apologies letter) reported
that a hotel Pavilion Bleu has provisionally been booked but there is no
certainty that St.Quentin will be the start/finish. Qualifying dates not
fixed. Triathlon bars have been banned - no explanation received from Noel
- not sure if he has one from Paris.
b. Support at controls. Vehicle availability/desireability much discussed
- agreed that Sheila Simpson via Arrivee would canvass for vehicle help -the
ultimate would be a vehicle at each control for the whole of the
’ control open period’ - AUK to assist with vehicle expenses if any offered.
ACTIOM: S. Simpson.
c. Special jersey. Francis Cooke distributed suggested jersey design -agreed
that we should a. be looking for a jersey in a ‘high performance’
material such as Castelli Thermodress and that sublimation printing would
be necessary. Colours discussed but no firm decisions made. Duncan Peet
took copies of some designs to consult a known Scottish supplier (T.A.L. >
for guidance and approximate cost. b. the jerseys should be made available
to all members as soon as possible. c. A, U. K, would support the project
providing it was not a question of paying up-front for a large quantity.
ACT1 ON: D. Peet ,

12. Publication of Committee Minutes. It was agreed that publication of
minutes with the safeguards for legal reasons/unproven allegations in
correspondence, as outlined in Peter Hansen's comments, was democracy in
action and was to be encouraged. Bry.Ferguson will ask both for S.A.E. plus
an extra 25p, to defray printing costs. ACTION: B.Ferguson.
13. Date of next meeting, Rocco has confirmed that the meeting will be on
Saturday 17th. September at 12:30 p.m. at Langsett Y.H. PLEASE NOTE that it
has not been possible to arrange lunch and the Hostel is not open on the
Friday night. Rocco has booked 24 beds i.e. 16 t 4 t 4 FOR THE SATURDAY
NIGHT and would appreciate it if members would stay overnight.
14. ANY OTHER BUSINESS.
(D Brian Morris reported that he was collating the P.B.P. video and other
information for Alan Rushton.
@ Brian Morris raised the question of a Reg Harris Memorial Fund donation
and set out his thoughts/recommendation. Agreed that jElO0 be sent to the
fund. ACTION: D.K.Benton.
0 Bike Events brochure from Brian Wood was raised. Since it is not in AUK
style/distance it was simply noted.
8 Bry Ferguson passed round a letter/leaflet from John Hathaway.
Q, Peter Coulson canvassed opinion on action proposed re. events in
Cycletouring which seemed to conform to/would fit in to our regulations
e.g. D.A. organising a 125 ml. in 12 hours would be an ideal 200 km. Fears
expressed that A.U. K. might be accused of 'poaching' and it was agreed to
leave the matter on the table.
@ Peter Coulson had a problem re. potential organisers being members of AUK
as per the Regulations. After discussion agreed that any such potential
organisers could have a concession similar to that available for York Rally
new members that a subscription paid in July would carry them through as a
member for a year and 6 months. ACTION: BFerguson, B.Steven.
@ Duncan Peet suggested Edinburgh for a Northern Reunion in February 1995.
The Committee meeting is scheduled to take place down South in 1995.
QD Duncan Peet said Scottish members would like to ride as Audax Ecosse in
the 1995 P.B. P. Bernard Mawson explained how this could be done i.e. all
the years rides to be done as Audhx Ecosse.
d Bry Ferguson reported that all caps had now gone. Agreed that 250
ordered and the 'pregnant budgie' be replaced by our current design
less pregnant budgie. ACTION: B.Ferguson.
0 Agreed that A.U.K. should take a 1994 York Rally stand. ACTION:
B.Ferguson to place request with C.T.C. Rally Committee.
0 Francis Cooke is attempting to compile an all time list of Super
be
of a
Randonneurs. In addition he would like a copy of current A.C.P. medal.
ACTION: a. Rocco to search old records. b. B.Mawson to send copy medal.
@@ Dave Patey requires some new cards. Agreed that he will order a supply
and pass invoice to Treasurer, in interim Dave Whitney to send on some
spares he has. ACTION: D.Patey, D.Whitney, D.K.Benton.
There being no further business the Chairman closed the meeting at 5:20 pm.

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AWDAX U N _K TEL) KX NCGL,OM
From: Peter Hansen,
MEMC2NANL,UM
24th.September 1994.
To: All Members of Audax U,K. Committee and Delegates.
Minutes of the Committee Meeting at Langsett Y.H. on 17/09/94 - 12.3Opm.
Committee Members and Delegates present: J, Richardson (Chairman>, K. Benton,
B.Steven, D.Patey, B,Morris, N.Simpson, P.Coulson, S.Simpson, B.Mawson,
F. Cooke, 8. Ferguson, D. Whitney, 1). Peet, P. Hansen.
Item 1. Apologies. A, Blance, G. Allen.
Item 2. Minutes of the meeting held on 12/Z/94 were accepted as correct.
Item 3. Matters arising from the minutes.
3. Action re sending tapes to Oppy clarified. Action:S.Simpson.
Archives - Rocco reported no progress made,
4.2.~. 2.5Ff confirmed as the 1995 P.B. P. charge,
8. 30 point certificates for issue this year to be printed
commercially on card, colour and ink to be decided. Bry will
insert the details on the certificates. Action: S.Simpson &
B.Ferguson.
12. Noted tRFft-e have been no req!.lr?ste for committee minutes.
14.11. Francis still seeking details for all time list of S. R's
Request to be made to B.Lepertel for any information he has
on date of inauguration of AUK SR award and list of awards
made during years 1978/79/82/83/87. Action: N.Simpson.
Item 4. Correspondence.
P.Hansen reported:
1. A letter from Gordon Allen FWC Delegate seeking approval to make an
annual award for the FWC to be dedicated as a memorial to the late Derek
Shuttleworth. The Committee agreed to assist financially if requested.
Action: The Chairman to contact G.Allen to make the necessary arrangements.
2. A letter from Eugenie Luxton and a telephone conversation with Ian Boon
in which both indicated that they felt that AUK was making excessive
requirements of‘ Organisers to ensure that "short cuts" were not possible on
their routes. The Committee understood the difficulties sometimes
experienced in balancing the demands for a safe and interesting route with
the requirements for it to be "watertight" in terms of short cuts and
distance. The Committee did not want to impose any unnecessary demands on
Organisers but felt that our validation obligations to A.C. P.,L. R.M. and
our- own membership to maintain the highest standard could only be met by a
consistent application of the regulations. Action: Peter Hansen to reply to
Eugenie Luxton.
3. The new system whereby Committee members keep the Secretary informed of
significant correspondence appears to be working well.
4. A letter- from Simon Jones thanking the Committee for his Trafalgar -Trafalgar
Medal
3. ‘I’wo c0mplaint.s regarding permanents which had been resolved through
~;w!lur:l. with the organism-s.
7%~ Chalrnum
6. Paseed a l e t t e r from R. Cibtes t o t h e S e c r e t a r y .
Dew Patey rwported:
7. Detsils of a ride to be organised in New York,
8. Simon Jones wishes to resurrect and organise the defunct Calais -Brindisi
Permanent as an international event with an updated safer route,
Enquiries to be mode with FFCT. Agreed that AUK could be named as the
organ1 s1 tlg c I ub i f necessary. Action: V. Yatey and Simon Jones,
Dave Wit&y reported:
Y. Receipt of a latter- from the
Peter Coufscm reported:
IO. He has picked up on a number
Randonnee and has writ ten to t. he
as members of AUK.
LRM President validutihg the LEL Brevets.
of non-AUK events advertised as Audax or
organisers suggesting that they organise
Item
il.
b.
c.
5. AmI.
Junior Super RaHdonneur awards, Draft agreed,
Regs+ 11 81 12 amendments, Dr-aft agreed,
Proposed ‘95 B r e v e t Validatiorr charge6 w i l l b e Brevet AUKCRM) =45P.
Brevet AUK, l’opulaire, , = 20~. d.
Proposed ’ 95 B r e v e t produclion/distr,ibution charge. will be ZSP.
A. A. A. Regs. amendment draf-t received. .
Proposed level of annual Gubs, to be unchanged at L7.W for new
members and t.fi for renewals. Honoraria to remain unchanged.
8,
h.
Reports of Oi f’icers-some drdf ts g i v e n
to her b. a. a. p,
to SJreila, remainder to be sent
E l e c t i o n ot’ Officers - ClariFled that.
d’ Ilonneur does not come up fuc annual
Dave Patey said that he would want to
Events Secretary at the 1YY)Y AtiM.
position of President
re-election at AGN.
stand duwn as International
Proposed date and venue f’or the 1995 AGM is Saturday 25/11/95 at
Strat I ord--upon-Avon Youth Hostel, .
Two additional. AGM Motions received:
1. Amendment of Reg. 4Y - proposed F. Cooke Seconder John Myerocough.
2, Amendment Reg. 46, Proposed S. Simpson Seconder tl. Mawson,
ltam 6. !%ssibIe matters to be referred to by Chalrman at A.G,M. w e r e
c l a r i f i e d , Information that Dave Lewis had expressed an interest in
hecornIng the AAA Delegate was welcomed.
Item 7 . &geniser% return sheet + At the last Ar;M ‘red Friend queried the
reasons for completion of the column relatintf to rider’s times in the
Organisers return sheet. Bernard and Noel have looked at this and recommend
t,hat the completion of this column continue as it Indicates, on a n
individilal basiz, that. each rider has completed the ride inside ,the
appropriate time limit.

Item 8. Brevet Card Validation with A.C.P. 'The issues raised by Dave
Whitney in his memo. 19/5/94, and Peter Hansen's proposal that validation
of BP and AUK events be delegated to Organisers, were discussed in detail
and some expressed concern about a possible erosion of standards. The
Committee agreed to a proposal by Bernard that a new Delegate position of
Registrar be created to take responsibility for maintaining lists,
allocating points, processing awards and acting as trophy custodian. This
will leave Bernard free to scrutinise and validate all brevet cards as now.
Although this did not directly deal with Dave Whitney's workload he stated
that he would be able to meet his committments next year and Bernard stated
that he could allocate some of his freed up time to assist Dave. AUK has
the necessary computer hardware for the new delegate and the "person
specification" for a computer literate volunteer will be drawn up and
placed in the next issue of Art-iv&e, Action: S.Simpson & B.Mawson.
Item 9. Brevet Cards 1995 onwards. Sheila's report 08/04/94 was discussed
and the Committee agreed that there should be a standard outer, the
distance will only be shown on the inside, printing will be on a selection
of coloured cards but the colour will not be tied to distance. The final
standardisation decisions are delegated to the brevet card manager.
Action: Bry.Ferguson.
Item 10. Arrangements for 1996. it was noted that traditionally AUK medals
are redesigned after each PBP and this will need to be planned during 1995.
1996 is also the 20the anniversary of the formation of AUK.
It was also noted that the WCW organiser may wish to give up the event
after 1995. The Coqmlttee felt t!?at this event shoi;ld be kept dlive the
future should be discussed with Peter- England. Action: J.Richardson.
Item 11. National 200 proposal + special medal. Dave Patey put forward a
paper setting out the facilities required from clubs who wish to organise
future National 200km. events. The Committee agreed the paper which will be
published in Arrivee with a view to the successful club organising the
event in the late summer of 1996. Action: D.Patey and S.Simpson.
Colin Williams is organising the 1995 National 200 and has draft designs
for the special medal. It was agreed that these should be sent to Francis
for advice, approval and ordering, Action: F.Cooke and Colin Williams.
Item 12. Brevet Card Master production and equipment purchase proposals.
Francis and Peter explained the new system whereby Brevet Card design will
be done directly by Peter from the new database, It was noted that the
printer has already been transferred to Peter and the Committee agreed
expenditure of up to f90 required for the purchase of the new software
necessary to complete the transfer of responsibility.
Action: P.Coulson/F.Cook/K.Benton.
Item 13. PBP 1995. a. Start St.Quentin - dates 21-25 August. Bike check
20/8/95. Investigation of availability of hotels with suitable facilities
to proceed. Action: N.Simpson & J.Richardson. b. Francis reported that a
first batch of 50 commemorative jerseys had been ordered to be available by
AGM. Anticipated non-profit sale price to members in the region of f33 t p
6 p. A smaller number of fluorescent yellow windjackets had also been
ordered.
c. Peter Hansen reported that two members, Cathy McGrath and Bernard Quinn,
had offered to assist at PBP controls. The Committee was grateful to these
volunteers and will make specific requests to them nearer the time.
d. Committee noted the banning of tri-bars but requires the precise ACP or
French traffic regulation definition of tri-bars. Action: N. Simpson.
e. Noel circulated details relating to PBP entry requirements which will be
published in Arrivke in due course. It was noted that ACP would prefer all
British entries to be coordinated by the LRM/ACP Correspndant. Noel is
willing to coordinate the entry procedure for all AUK members who wish it
as he did in 1991. Action: N.Simpson,
It was also noted that the Sporting Tours are planning to provide services
for PEP entrants. Bolero coach service may also be able to assist.
Item 14. Organization of Reunions, Northern & Southern with Feb. ‘95 Cttee.
Peter Coulson agreed to organise these again. Preferred dates and
l o c a t i o n s : a. Second week-end in February at the Youlgreave Y. H.
b. Third week end in February at the Ridgeway Y. H. If this venue not
possible Peter to use his discretion.
Item 15. Annual Awards-nomination proposals for (D Norman Booth Cup - for
further consideration @ Paul Castle Cup - B.W. 0 Michelin Man Trophy-A. L.
@ Helpers Trophy - T. H and friend.
Item 16. Date, time and venue of next meeting. Stratford-upon-Avon Y.H. at
11. 30 a. m.
Item 17. A.O.B.
a. Bry. stated that there were differing views on what should be entered on
the “Phone in case of emergency” line on brevet cards. Some riders entered
family contact numbers, some organisers entered a telephone number which
might not be manned during the entire duration of the event. Sometimes an
answering machine was used and he felt this was poor practice and advocated
that guidance be given to organisers. Following discussion it was felt that
no action should be taken and that organisers and riders should continue to
make the arrangements best suited to the circumstances of themselves and
the event.
b. Bry. said 1, he had received welcome help at the York Rally this year
but felt that the AUK show equipment was inadequate. Agreed that suitable
display equipment be researched and costed. Action: B. Morris, B. Ferguson.
2. 12677 cards printed Jan/Sept 1994 as against 11579 in same period 1993.
c. Ben stated that current membership now stood at 2376. A significant
number of applications are received quite late in the year. Such members do
not receive full value from AUK as there are a minority of events left on
the Calendar and a full year renewal fee will be required at the begining
of the next year. receives poor value from AUK. It was agreed that
applications for membership received after the start of the York R a l l y
should be dealt with in the same way as applications received at the Rally
i.e. for new members, membership will be for the remainder of the current
year and for the whole of the following year. Action: B.Steven, K.Benton.
There being lie further business the Chairman closed the meeting at 5. 25p. m.