*** NB This document contains some scanning errors.  
Clarification on any point of text can be obtained on application to Audax UK.
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AUDAX UNITED KINGDOM
Minutes of Committee Meeting at Ridgeway Y.H. on 06/02/93.
Committee Members and Delelegates present:
K,Benton took and retained the Chair as J.Richardson unavoidably late,
SSimpson, P.Coulson, B,Ferguson, B.Mawson, B.Morris, D.Patey, N.Slmpson,
and P,Hansen.

APOLOGIES: B, Steven, P.Poppy and F, Cooke.
MINUTES of meeting on 28/11/92 ware accepted as a true record.
MATTERS arising from above minuttis:
Fleet Mose. The design of all brevet cards is being amended according
to the decision at the last CLlnnnittee to include a yes/no tick box
for use by the first secret controller in respect of mudguards.
Handbook. It was noted tha,t not all members have received the new
Handbook.
Photocopier. After considerable discussion it was agreed that
a second hand replacement phc,tocopier for P.Coulson's use should be
purchased. ACTION: P. COULSON,
Protection of the term 'Audax'. Advice has beet sougllt from S. Jones
who advises that the name and logo could possibly be registered as a
trademark but that tire the cost could be in the region of f500 to
f1000, ACTION: ADVICE NOTED.
Trafalgar to Trafal.gar Medal Die. F!. Richardson proposed that A.U.K.
fund the difference between the cost of f225 and the income
collected, currently standing at El50, ACTION: AGREED.
@*The death of two members was raported, Wally Postlethwaite and Derek
Lloyd, Derek was an event Orgsniser and the Committee approved the
expenditure on flowers for th-2 funeral by the Chairman. The Secretary
reported that J.Leece the Sect-etary of the Shropshire D.A, would be
submitting an obituary for Arrivee. The D,A. will continue to
organise the event. ACTION: P,HANSEN TO OBTAIN NAf& OF NEW ORGANISER
FOR P.COULSON.
Cp, A letter has been received from Alan Young thanking the Committee for
the award of the Paul Castle Cup.
0. A letter has been received from a member B.Wood suggesting
improvement to the "What is Audax U. K," leaflet. Coincidentally
B,Morris has prepared a leaflet for P.R, purposes which with some
slight amendments could be used as a replacement4 ACTION: B.MORRJS
TO CONSULT AND FINALISE DRAFT FOR PRINTING BY S.SIMPSON AND COPYING
BY B.FERCi-iSON. Page 1.
Q). A letter of thanks received from member 1,PrFnce over the action
taken to inform the A,G.M. of his views on one of the motions,
Q. A letter received by the Chairman from “Oppy” thanking him for
“Arrivee Recycled” which unfortunately he cannot read due to failing
sight. It was suggested that it was possible that the book could be
read onto tape as ts Arrivee for one of our blind members and sent
to Oppy. ACTION: R.RICHARDSON TO CONTACT BILL WOODS TO SEE WHAT IS
POSSIBLE.
0. A telephone call received from S. Worlond, a freelance journalist
commissioned by Cycling Weekly to write a series of 4, 32 page
booklets each featuring a different aspect of “competitive” cycle
sport. Audax U.K. randonneurlng will be the subject of one booklet
but there Is a very short deadline by which to get relevant
information to him. ACTION: B.MORRIS TO COORDINATE INFORMATION AND
INTERVIEWS DIRECTLY WITH THE JOURNALIST.
0. The Chairman has booked Stratford upon Avon for the next A. G. M.
ACTION: P.HANSEN To CONFIRM DETAILED ARRANGEMENTS IN WRITING.
@. A letter received from the B.C.F. detailing membership services and
amendments to the Constitution, Byelaws and Rules of Racing is held
by. P, Hansen.
8. A letter has been received from G. French the Proprietor of Grizedale
Outdoors a cycle related mail order business asking if AUK
would circulate his 1993 catalogue with Arrivee in exchange for him
funding the cost of postage of that issue. P.Hansen said that
this request illustrated the point he was proposing to make under
Agenda 7 i. e. that access to our membership in a manner to b e
controlled by us was In itself an asset which could be marketed in a
pro-active way to provide not.only additional service for our members
but also to provide additional revenue to subsidise the running costs
of the club again to the benefit of the membership. It was decided
that the Grizedele catalogue was not appropriate for distribution but
that a written report should be prepared for the next meeting
including details of the extent of sales of clothing bearing A. U, K.
name. ACTION: P.HANSEN AND B.MDRRIS.
5. Committee action to bs taken following the A.G. M. :
Q,, 1993 Calendar.S.Simpson reported that the production and
distribution of the Calendar as a separate booklet as In 1991
was being actioned, It was agreed that this made the Directory of
Organisers page in the Handbook redundant.
c3, Regulation 46. R, Richardson reported that S. Jones had written to say ’
that in his view it was extremely unlikely that the Committee
Members would be personally liable in any claims arising from the
sort of circumstance debated at the A. G. M. However a disclaimer
could be inserted into the regulations but he warned that It should
be very simple.
6. A. C. P. VALIDATION. The Commit tee recognised that there was a need to
relieve Bernard of some of the increasing validation workload. The
option of riders having to “opt-in” to validation was rejected as was
the suggestion that Populaires be validated at Event Organiser level, It
was finally agreed that an approach should be made to Dave Whitney who
had expressed an interest in undertaking validations. ACTION: B.MAWSON
TO APPROACH D WHITNEY AND ALSO TO WORK OUT THE ADMINISTRATION OF RETURN
OF BREVETS ETC.
7.
8.
MARKETING. Already dealt with under Agenda item 4 @,
ESCA JOINT MEETING. B.Morris reported on meetings which are considering
the formulation of a common approach to getting younger people to take
up cycling. The next meeting is at the Sports Council.
9.
10.
11.
HELPERS TROPHY. No action required.
HANDBOOK UPDATES. F.Cooke had submitted written proposals which were
accepted, ACTION: F. COOKE.
MTLEATER TROPHY. N, Simpson circulated a report listing costs and
charges, No other changes are proposed. The report was NOTED.

a. Noel reported that A. C. P, had felt that A,U, K. organisation in P.B. P.
had been I’ superb”, The 1995 event will be based again in St,Quentin
and there will be a repeat of the 22:00 hours start.
Two events including the L. E. I,. have been left off the International ’
Calendar. Noel has written to all Correspondants asking the to
publicise the L.E,L. He expect 4 Canadians to come over to ride.
b. The letter from G. Brodie was considered. ACTION: R. RICHARDSON TO
CHECK THE REGULATIONS.
lZ.EQUIPMBNT REGISTER. It was agreed that it was more appropriate for the
Treasurer to take responsibility for maintaining the register prepared
by the Secretary, ACTION: K.BENTON.
13.NEXT MEETING, At Noels kind invitation the next meeting will be held at
his home on 18/09/93,
14.A.0.B.
@*Bernard circulated a “Record of Points” sheet. It was agreed that in
the event of a member complaining that their points total was
innacurate they would be invited to complete the sheet to support
their claim, It was further agreed that the Points Certificates shall
only state “more than 25 points” not the individual points gained,
ACTIOW: B.MAWSON.
@. Peter Coulson proposed that in future letters from members not
attendlng the A. G. M. should not be read out. ACTION: AGREED.
There being no Further business the Chairman closed the meeting at 18.05
hours.

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AUDAX UNITED KINGDOM.
Minutes of Committee Meeting held at Fishlake on 18/9/93.
Committee Members and Delegates present:
K.Benton (in the Chair), N.Simpson, P. Coulson, B.Ferguson, B.Mawson,
D. Whitney, D.Patey, B,Steven, B.Morris, and P.Hansen.
1. Apologies: R. Richardson, S. Simpson, A.Blance, F.Cooke. A letter of
apology from P.Poppy was read out which referred to his absence from the
meeting; possible absence from the ACM; and reasons for the delays
complained of leading to his decision not to seek re-election, The
Committee expressed appreciation for the work that Peter had carried out
over a number of years
2. Minutes of meetin held on 6/Z/93/ were accepted as correct.
3. Matters arising from above minutes:
With the exceptions set out below the members present were able to confirm
that action required had been implemented.
Item 4@ & lllb. contacts with Bill Woods 8 G.Brody.- reports to be received
from Rocco and Bernard at next meeting. ACTION: R, Richardson, B.Mawson.
Item 5Q Regulation 46. it was AGREED that it was not necessary to overprint
the remainder of the current stock of brevet cards and that K.Benton would
clear the form of words with our insurers before they are included on the
new stock of brevet cards.
4. Correspondence:
@ The Secretary's summary was noted and the following decisions made:
a."letters to the Committee" it was fe3.t important that only normal
editorial control be exercised in respect of the publication of members
comments and criticisms in Ar-rivee and that members had access to the
Committee in respect of matters that concerned them. The general view was
that the Editor or any Committee member receiving letters should use their
judgement to decide whether- the issties raised were best dealt with in the
first instance by Committee or should be published in Arrivee as a means of
gauging membership reaction to inform subsequent Committee consideration.
b.Peter Loakes letter- should be published in Arrivee. ACTION: P.Hansen 8
S.Simpson.
c.Permanents Secretary. A,Worsley had been proposed and seconded and D.Peet
of Edinburgh had expressed an intertJst. ACTION: P.Hansen to inform Chairman
of views of Committee.
d.Complaint - Aberystwyth - Gt. Yarmouth Permanent. Now resolved, n.f.a.
e.Complaint about "short distance off‘---road events in the AUK Calendar". The
Committee AGREED that if such event'-,, which are often organised in support
of longer distance events, are rider:rble on touring bikes with mudguards and
comply with the BP Regulations, then they are not contrary to the AUK
Constitution. ACTION: P. Hansen ,to inform R.Gates.
8 a. Unsatisfactory Event Organisation. P.Coulson reported correspondence
on Monmouth Cycling Club events ok.gilni.sed by Nik Peregrine. AGREED: a
letter to be sent to Nik setting out. our requirements to ascertain if he
wishes to conform or to hand over organising the events to someone else.
In the event of an unsatisfacory reply Monmouth Cycling Club to be asked to
nominate another Organiser. ACTION: P.Coulson.
b. Complaints about the 1993 National 400. No written complaints have
been received by AUK. P.Coulson reported that complaints had been made to
the CTC. and that the arrangements proposed by the 1994 AUK/CTC National
400 Organiser are causing him concern. The Committee AGREED AUK must keep
abreast of the proposed arrangements and act if there was any possibility
of the name of AUK being drawn into disrepute. ACTION: P.Coulson.
~3 Tape Streamer/AUK Hard Disk. reqired for Arrivee production. The
Committee AGREED Sheila to select and purchase the item she deems
appropriate up to a cost limit of f300. ACTION: S.Simpson, K.Benton.
5. A.U.K. Calendar dates and Handbook up-date pages. The Calendar proposal
by F.Cooke was AGREED in principle. ACTION: P.Coulson, F.Cooke L
S.Simpson. B. Steven will advise Francis re. up-date page requirements.
6. a. Validations. Bernard described the new system whereby he deals with
AUK brevet validations and medals, and Dave Whitney deals with LRM/ACP
validations, Dave reported that the problem of delay in ACP validations
would be overcome if B.Lepertel agreed to allocate a block of "papillons"
and numbers to AUK. It was AGREED that an approach be made in January 1994.
Keith advised Noel that cheque for 1992 Validations had not been presented,
Noel will check with B.Lepertel. ACTION: N.Simpson & B.Mawson.
b. “Points Claims system" to be considered again at the next meeting.
c. Brevet card photocopying by Organisers. This was not thought to be
widespread and only done by a few Organisers who had underestimated the
number of cards required. Herner-d knows if rllore cards are returned than
were ordered and "home copied" were charged for as if they had been
officially printed. Organisers could print their own cards and not submit
them for validation thus depriving AUK of the revenue. Bernard and Bry did
not think that this was happening and the Committee AGREED that "copying"
as described should not be banned. ACTION: P.Hansen to inform T.Friend.
7. AUK National 200. P.Coulson confirmed that Eugenie Luxton had accepted
the invitation that her Mad March 200 be the AUK National 200 for 1994 and
that he had entered into early discussion with Colin Williams for the 1995
event. It was AGREED that we should explore the possibility of the creation
of an AUK "showcase" national 200 event that would be geographically
accessible to the majority of members and could provide a high standard of
organisation and a sufficient variety of potential routes for it to be used
for a number of years without becoming stale. Dave Patey, in consultation
with Tracy Horsman who first raised the matter at the last AGM, agreed to
draw up a proposed "specification" for Committee consideration. The
"specification" would then be published in Arrivee and potential Organisers
invited to submit their proposals for the event series commencing in 1995.
The Committee having decided on the successful submission would expect to
provide all reasonable support to the Organiser which could include
finance. ACTION: D.Patey.
8. E.S.C.A. Joint Meeting. B.Morris is chairing a sub-committee of the
above with the objective of producing a format for a National Cycling Award
Scheme for young people. The work may well continue for many months.
9. aMembership statistics. B. Steven reported that current membership is
now 2012; new members 644; non-renewals 468,
0 Renewal "standing order" facilities. The Treasurer introduced a
standing order mandate with the necessary AUK a/c details already
completed. The mandate will have to be renewed on change of subscription
rate, the Treasurer forecasts that the current rate should be held for the
next two years. It was AGREED that this be sent to SSimpson to customise
and put in Arrivee at renewal time as a loose leaf insert. A master to be
sent to Bry who will send a supply to all Committee members to use when
responding to membership enquiries. The effect of on renewals to be
monitored. ACTION: P. Hansen,S.Simpson,B. Ferguson,K.Benton, B.Steven.
CD Membership card design. It was AGREED that the card should remain the
same size and contain the same information as at present but that the free
space should be t-e-drafted to enable members to include other personal
details. e.g. blood group, tel. no. etc., ACTION: B.Steven and S.Simpson.
10. Publicity and promotion. B.Morris reports: 0 The Data Protection Act
makes it necessary for him to obtain the positive agreement of each
Organiser to the publication of their telephone number in Cycling Weekly.He
will include this request with the initial free package of Control signs to
be sent in January. ACTION: B.Morris.
0 An article has been drafted in CT 8s C. which he hopes will attract some
of the pool of Century Riders to ride AUK events.
0 Links with CTC. Alan Harlow floated a suggestion that AUK and the CTC
could work more closely together but was not specific. The Committee is
aware of a number of influences at work e,g. CTC is trying to tap the pool
of potential members among the growing-number of uncommitted "new" cycl?~ts
by emulating the League of American Wheelmen Century ride series; the
feeling within the CTC that if they had got their act together in the past
they could have filled the niche now occupied by AUK. It was AGREED that A.
Harlow should be invited to spell out any specific ideas or proposals he
has which might be to the mutual advantage of both organisations. ACTION:
P.Hansen.
(B New leaflet. Ben asked that the final draft be held as he may be
changing his address. ACTION: S.Simpson, B.Steven.
11. 0 Obsolete Atari Monitor. Ben reported that the monitor had now been
repaired free of charge. It was AGREED that a donation of f25 be made to
support the 400km. Randonnee organised by the repairer and that Ben hold
the Monitor as a spare. ACTION: B.Steven i% K.Benton.
0 Spare AUK Atari Computer complete with monitor, trackball and mouse
but without printer is held by P.Coulson. AGREED that machine should be
retained until required. ACTION: P.Coulson.
0 The AUK 3%" Disk Reader held by P. Poppy to be returned to Bernard who
will transfer it via D,Patey, and subject to his advice, to P.Hansen for
use on his personal Amstrad PCW8256. ACTION: B.Mawson, D.Patey, P.Hansen.
12. Fixed Wheel Challenge, G. Allen's report was considered by the
Committee which, while appreciative of the good work Gordon has done on
this award, did not agree that there should be a cup for the most points or
a special award for riders completing the four SR distances on fixed. The
FWC badge will be available at the AGM. ACTION: P.Hansen.
13. a. Mileater Awards. The Committee AGREED that the 20% increase in cost
of shields be absorbed by AUK. ACTION: K.Benton & N.Simpson.
b. The Great Eastern 1000 1994 on new route will start on 2516194.
14. Clarification of AAA Regulations. The report from Andy Blance was
considered and it was AGREED that the Committee would propose an AGM motion
modifying Reg. 112 to clarify the position of hilly segments as AAA
counters. The other reccommendations were not supported. ACTION: P.Hansen.
15. Reunions. Peter Coulson agreed to organise both reunions again. Subject
to agreement with Rocco, the Southern Reinion
the Northern Reunion and Committee meeting at
ACTION: P.Coulson.
at Oxford Y.H. on 5/2/94 and
Youlgreave Y.H. on 12/2/94.
16. Possible Time Trialling off-shoot - Audax TT. The Committee does not
support the proposal in Arrivee and considers that any such racing club
should be an entirely seperate body. ACTION P. Hansen to inform R.Gates.
17. ACM.
a. Reports. Officers agreed to provide reports within the individual time
limits agreed with Sheila.
b. Agenda Items. The draft agenda was amended and sub.ject to any last
minute additions the draft enclosed is what will be printed by Sheila.
N.B.Although not an item for AGM it was noted that the current prices for
medals and badges set out on Handbook page AUK 2 are to remain unchanged
EXCEPT those for permanents which are increased to E7.50. ACTION: F.Cooke.
c. matters arising from last AGM. Any such items to be raised at the pre-AGM
committee meeting.
18. Next meeting. 27/l1/93. 12:OOhrs. - 14:30hrs, Stratford-upon-Avon Y.H.
19. York Rally Stand 1994. It was AGREED that a note should go in Arrivee
seeking volunteers to man the stand. ACTION: D.Ferguson % S. Simpson.
20. A.O. B. :
CD. ACP Dinner The Committee AGREED to the purchase a small cup costing no
more than f25 for Noel to present to B.Lepertel. ACTION: N.Simpson.
0 York Dart Trophy. AGREED acceptance, with thanks, of a cup donated by
North Yorks D.A. to be presented to the winners. Regulation 174 to be
amended. ACTION: F.Cooke.
0 Regulation 46. B. Morris proposed that, as an aid to membership
recruitment, a motion should be put to the AGM amending the regulation to
permit riders riding any 200km. event for the first time to ride without
mudguards. The Committee did not think it appropriate to take this matter
further in respect of the 1993 AGM.
0 Bry proposed that he would include in his AGM report the suggestion that,
in order to avoid the difficulties caused by Organisers who applied for
Brevets outside the time limits, he will provide a telephone reminder
service to Organisers at a cost of lop extra per card. ACTION: B.Ferguson.
0 Insurance cover. The Committee aproved the action
extending extending AUK cover on specialist advice.
There being no further business the Chairman closed
hours.
of the Treasurer in
ACTION: K.Benton.
the meeting at 19:ZO