*** NB This document contains some scanning errors. Clarification on any point of text can be obtained on application to Audax UK. ********************************** AUDAX UNITED KINGDOM Minutes of Committee Meeting held at Stratford-upon-Avon Y.h. 27/11/93. Committee Members and Delegates present:J. Richardson (Chairman), K.Benton, N.Simpson, P.Coulson, B.Ferguson, B, Mawson, S. Simpson, A. Blance, F.Cooke, D. Patey, B. Steven, B. Morris, and P. Hansen, 1. Apologies: P.Poppy unable to attend Committee or ACM - brief report laid on table. D.Whitney - report laid on table. 2. Minutes of meeting held on 18/9/93 were accepted as correct. 3. Matters arising from above minutes: 0 Arrivee tapes. Rocco confirmed that Bill Woods prepares and sends taped Arrivee to three blind tandem stokers. A tape is sent to "Oppy" via Mick Latimer. ACTION. P.Hansen to send letter of thanks to Bill Wood on behalf of Committee. 0 Overprinting Brevet Cards. (Minute Item 3 Cttee. 18/g/93). In the light of further advice from K.Benton it was AGREED that it was no longer necessary to overprint brevet cards. ACTION: K.Benton, B.Ferguson, F.Cooke to note. Q, Event Organisation. P.Coulson confirmed: a. that satisfactory communication/action had been established with N.Peregrine. b. confirmed satisfaction re. 1994 National 400. Complaints to CTC re. hilly route this year lead to Committee view that CTC must have regard to likely standard of riders and the general terrain when selecting DA to host the event. 8 A. U. K. Hardware. a. S. Simpson confirmed that an AUK Hard Disk had been purchased and was satisfactory. b, B.Mawson passed the AUK 3%" Disc Reader returned by P.Poppy to P,Hansen. c. AGREED that the spar-e AUK Atari Computer held by P.Coulson. to go to K.Benton. ACTION. K.Benton to note on equipment register. 0 Handbook. F.Cooke reported that 2,300 "updates" to be printed. It will also be possible to offer fully updated "masters" for sale. 0 AUK National 200. D.Patey has prepared draft proposals and will consult with T,Horsman on T.H's return from "foreign parts". Final draft to be sent to B.Ferguson by 25/l/94 for circulation with the February Committee papers. 0 E.S.C.A. B. Morris gave progress report and circulated an interesting background "factsheet". Q Publicity and promotion. AUK/Cycling Weekly Control signs and revised leaflets will be available at AGM. Links with CTC. P.Hansen reported that no reply had yet been received from CTC. 8) AAA Regulations. A,Blance was disappointed that the proposals he had made which were not supported by Committee, had not appeared on A.G.M. Agenda. P.Hansen explained that as Andy had not contacted him again with a Seconder to the non-supported proposals he had assumed that he did not wish to pursue them and therefore had not taken any further action. @@ ACP Dinner. N.Simpson reported that a suitable cup to present to B.Lepertel had been purchased for f9.50. Q)cD Reunions. P.Coulson reported that the low level of bookings for the Southern Reunion meant it might not be viable. 4. Correspondence: a The Secretary reported: The Committee's decisions re."short distance off-road events in the AUK Calendar" and a time trialing off-shoot of AUK had been communicated to R.Gates in writing. A lengthy written response had been received which had not required a reply. 0 A letter had been received from Alan Young proposing the donation of a trophy and the establishment of a new "Best Vet ride over 1000Km" award. S.Simpson had also received a verbal proposal from Roy Carr that a Senior Super Randonneur competition for riders over 65 years of age should be established. It was the general view of the Committee that we should not set up one or two more competitions or awards for veterans but that we should mark the achievement of Super Randonneur Series by veterans over the age of.65 by publication of an Annual Roll of Honour in Arrivee.ACTION. S.Simpson/B.Mawson. P-Hansen to write to A.Young informing him of Committee decision. 8 A letter has been received from the Japan Cycling Club of Tokyo, responding to the Cycling Weekly Audax supplement, and seeking further advice on training and event organisation. A donation of 910 was enclosed and passed to the Treasurer! Copy Arrivee and other articles have been sent. ACTION. P.Coulson to let P.Hansen have set of revised Organisers Notes to send to Japan. 5. Postal Rates Overseas Members. As the overall amount of money was small and overseas members are unable to derive much other benefit from AUK it was AGREED that there should be no change. 6. Arrivee Recycled 2. F.Cooke presented his proposal with supporting castings. The Committee was appreciative of the Recycled initiative and AGREED to Francis proceeding with the proposal. ACTION F.Cooke, K.Benton. 7. Points Claim System. Following a full discussion of the pros and cons of the proposal the Committee AGREED that a Motion be prepared for the 1994 AGM incorporating the desired changes. ACTION B.Mawson,P.Hansen. 8. Annual Awards. The Committee made the following decisions: a. Norman Booth Cup ----- Margaret Hopper. b. Paul Castle Cup ---_- John Reaney. Michelin Man Trophy ----- Gwen Richardson. c. The Helpers Trophy ----- Linda Hamilton. 9. AGM matters. B) Ballot. The Chairman clarified the nature of the ballot required in respect of Motion 6. 0 Motion 11. The Chairman explained the difficulty over this matter and the procedure he intended to adopt. S.Simpson suggested we should learn from this and ensure that each Regulation only deals with one topic. 10. Next Meeting. Date confirmed as 12/2/94 at Youlgreave Y.H. to commence at 1.30pm. 11. A.O.B. @ Brevet Cards. The proposal that the name and address of the Secretary should be printed on Brevet Cards was AGREED. ACTION F.Cooke. Q) AAA Points. A. Blance reported that where events were designated for AAA points during a season (i.e. not designated in the Calendar>, then AAA points have been awarded retrospectively for previous years. The Committee AGREED to this providing these were “personal points” not counting towards any Championship, ACTION A.Blance. 0 Foreign Events Archives. D. Patey reported that J. Nicholas has donated a copy of the 1975 PBP Finishers list. Dave has also acquired a copy of the first Internat ional Randonneurs Journal. @ Time Limits. S. Simpson reported that P.Gifford has requested the Committee to discuss the 13hr. 20min. time limit for hilly events. This matter was deferred to the next Committee meeting. ACTION S.Simpson and P.Hansen. There being no further business the Chairman closed the meeting at 2.25pm. (((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((( ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))) AGM 1993 AGENDA 1. Apologies for absence. 2. Minutes of the A.G.M. held at York Youth Hostel on 28/11/92 published in Arrivee number 40 Spring 1993 and copies herewith. 3. Matters arising from the minutes. 4. Reports from the Officers: (copies herewith). Secretary, Treasurer, Arrivee Editor, U.K. Events Secretary, AUK/LRM Correspondant, Press Secretary, Foreign Events Secretary, Permanents Secretary, Membership Secretary, Brevet Secretary, Validation Secretary. 5. Election of Officers. a) The following Officers are willing to continue in the office indicated and are unopposed: Chairman, John Richardson; Treasurer; Keith Benton; Arrivee Editor, Sheila Simpson; AUK/LRM Correspondant, Noel Simpson; U.K. Events Secretary, Peter Coulson; Brevet Secretary, Bry Ferguson; Validation Secretary, Bernard Mawson; Membership Secretary, Ben Steven; Press Secretary, Brian Morris; Secretary, Peter Hansen. b) Permanents Secretary, Peter Poppy has announced that he will not continue in office and the following nominations have been received; Alasdair Worsley, Proposed: Rocco Richardson. Seconded: Liz Creese. Duncan Peet, Proposed: Sonya Watt Seconded: Robert Hume. MOTIONS 6. That the designation of Foreign Events Secretary shall be amended to International Events Secretary (Constitution Para. 8). 7a) That the Annual Subscription shall remain at the current level. (Regulation 9). b) That the Honorarium paid to the Brevet Secretary shall remain at the current level (Regulation 10). c) That the Honorarium paid to the Validation Secretary shall remain at the current level (Regulation 10). d) That the levey in respect of Brevet de Randonneur Mondiaux events in the UK shall remain at the current level (Regulation 11). e) That the levey for A.U.K. Permanents, Arrows and Brevets Populaire shall remain at the current level (Reg 12). 8 a) That Regulations 132, 133 and 134 be amended and condensed into one Regulation 132 as follows: "An event can be accepted for the category with whose regulations it complies, and for registration with A.C.P. (up to 1000 kms) or the RM (over 1000 Kms.), if submitted by 30th September the previous year for those run during April - December and by 31st August for those run up to March 31st. AAA points must be submitted at the same time if required to go in the Calendar." b) That Regulation 135 shall be amended by the deletion of the first seven words which shall be replaced as follows: "At the time of acceptance an Insurance......" c) That Regulations 133 and 134 shall be reserved for future use. 9. That Regulation 144 be replaced in its entirety as follows: "From 1st January 1991 the award of Brevet 25,000 is available to those riders who in as rolling period of up to six years, complete the following: PBP or LEL; another ride of 1,300 kms or more; a ride of 1,000 kms.; a Team Arrow or Fleche; plus any AUK or RM events; plus any AUK Permanents; to the total of 25,000 kms at Randonneur standard. Application should be made to the Brevet 25,000 Secretary." 10a) That Regulation 112 shall be amended by the insertion of the following sentence after the table: "The distances above refer to the actual distance of a hilly event, or to a continuous hilly section contained within an event." b) That the remainder of Regulation 112 shall be re-numbered 113. Motions 6, 7, 8, 9 and 10 are proposed by your Committee. 11. That the wording of Regulation 46 be replaced by the following: "The responsibility for ensuring that a machine complies with the Road Traffic Regulations rests solely with its rider(s). Lighting must be carried when the overall time limits of an event encompass the hours of darkness. Full mudguards must be fitted but tricycles may have front mud guards only." Proposed: K. Benton. Seconded: B. Benton. 12. That regulation 47 be amended by insertion after "..thereof" of the following sentence: "The entry form should highlight the requirements of Regulation 46 as applicable to the event." Proposed: K Benton. Seconded: B Benton. 13. That Regulation 59 be amended by the insertion after "disrepute", of the following "....may have time penalties imposed by the organiser and/or the Validation Secretary or ...." Proposed: K. Benton Seconded: B. Benton. 14. That Regulation 50, before the table, be amended to read "For longer events the minimum speed must be reduced: for events over 650k to 13.3 kph, over 1250k to 12 kph, over 1850k to 10 kph, over 2450k to 200 k/day." Proposed: R Fry Seconded: S Underwood 15. Venue for the 1994 A.G.M. - your Committee proposes that the 1994 A.G.M be held at Stratford-upon-Avon Y.H. on Saturday 26th November 1994. 16. Any Other Business. 8888888888888888888888888888888888888888888 8888888888888888888888888888888888888888888888888888 MINUTES OF THE ANNUAL GENERAL MEETING OF AUDAX UNITED KINGDOM HELD AT STRATFORD- UPON-AVON YOUTH HOSTEL ON SATURDAY 27th NOVEMBER 1993 AT 2.30pm PRESENT. 97 members including the Committee. The Chairman opened the proceedings by welcoming members. Members were saddened by the deaths during 1993 of Steve Nicholas, Barry Horlock and John Miner. Steve Nicholas had the original idea which subsequently lead to the formation of AUK of which he was a founder member. 1. APOLOGIES FOR ABSENCE. Apologies were received from 19 members. 2. MINUTES OF THE ANNUAL GENERAL MEETING HELD ON 28TH. NOVEMBER 1992. Minutes of the Annual General Meeting had been published and circulated to all members in Arrivee number 40 Spring 1993. Acceptance of these minutes was proposed by E.Creese, seconded by M.Waters and unanimously AGREED. 3. MATTERS ARISING FROM THE MINUTES. There were no matters arising from the minutes. 4. REPORTS FROM OFFICERS. Reports from the Treasurer, Magazine Editor, Foreign Events Secretary, Press Secretary, UK Events Secretary, Membership Secretary, LRM/ACP Correspondant and the Secretary had been published in the Autumn 1993 edition of Arrivee. The Chairman informed the meeting that reports from D.Whitney, the Delegate assisting the Validation Secretary and the outgoing Permanents Secretary Peter Poppy were available for inspection. The Validation Secretary stated that due to the late return of Brevets in respect of a couple of events his report could not be finalised in time for this AGM. These reports will be published in the Spring edition of Arrivee. Acceptance of the reports presented was proposed by P.Timson, seconded by D.Kiernan and AGREED. 5. ELECTION OF OFFICERS. (a) The election of all the unopposed Officers willing to continue in office including the Foreign Events Secretary was proposed by B.Daws seconded by E.Creese and AGREED. (b) Permanents Secretary. Alasdair Worsley withdrew his nomination and the appointment of Duncan Peet, proposed by Sonya Watt and seconded by Robert Hume was unanimously AGREED. MOTIONS. 6. AMENDMENT OF THE CONSTITUTION. The Committee Motion to amend Paragraph 8 of the Constitution by changing the designation of the Foreign Events Secretary to International Events Secretary was debated and G.Moult proposed an amendment that the post be designated Overseas Events Secretary. The AMENDMENT was seconded by S.Watt and DEFEATED. The original MOTION was balloted and AGREED by 60 votes for, and 8 votes against. 7. FEES. The Committee Motion as set out in 7(a), 7(b), 7(c), 7(d) & 7(e) on the agenda was AGREED. 8. (a) The proposed amendment to Regulations 132, 133 and 134 was debated and concerns were expressed about the tight timetable and the accuracy of the references to ACP and RM registration. The Events Secretary explained the reason for the proposal and possible ways of overcoming difficulties caused. An AMENDMENT proposed by F.Cooke that the wording of the proposed condensed Regulation 132 be as follows: "An event can be accepted for the category with whose regulations it complies if submitted by 30th September the previous year for those run during April-December and by 31st August for those run up to March 31st. AAA points must be submitted at the same time if required to go in the Calendar." was seconded by D.Kiernan and unanimously CARRIED. The original MOTION as amended and set out above was put to the vote and unanimously AGREED. (b) The Committee Motion to amend Regulation 135 was put to the vote and unanimously AGREED. (c) The Committee Motion to reserve Regulations 133 and 134 for future use was discussed briefly and an AMENDMENT proposed by F.Cooke that the wording be replaced by "The Regulations be suitably renumbered." was seconded by G.Moult and CARRIED. The original MOTION as amended and set out above, was put to the vote and AGREED. 9. The Motion to amend Regulation 144 was debated and an AMENDMENT proposed by R.Fry to include a requirement to complete three or more Super Randonneur series, was seconded by P.Timson and CARRIED. The amended motion to read "From 1st January 1991 the award of Brevet 25,000 is available to those riders who in a rolling period of up to six years, complete the following: 3 Super Randonneur series; PBP or LEL; another ride of 1,300 kms. or more; a ride of 1,000 kms.; a Team Arrow or Fleche; plus any AUK or RM events; plus any AUK Permanents; to the total of 25,000 kms. at Randonneur Standard. Application should be made to the Brevet 25,000 Secretary." The original MOTION as amended and set out above, was put to the vote and was overwhelmingly AGREED. 10. (a) The Motion to amend Regulation 112 by the insertion of the following sentence after the table: "The distances above refer to the actual distance of a hilly event, or to a continuous hilly section contained within an event. " was introduced by the AAA Organiser who explained that the amendment reflected current practice and that this had been the case since before he took responsibility for the award scheme. He contended that this had been reflected in the Regulations at one time but at some point had been omitted. The previous Organiser F.Cooke confirmed that the scheme had been regulated in this way since its inception. Considerable debate followed, some speakers contending that the scheme was unfair in relation to certain longer events, others claiming that the scheme rewarded riders fairly. An amendment proposed by G.Moult that the hilly section be not less than 50% of the event was not seconded. An AMENDMENT proposed by J. Brown that all the wording after the words "Of a hilly event" should be deleted was seconded by P.Benstead but on being put to the vote was DEFEATED. A further AMENDMENT proposed by G.Moult that the sentence read in its entirety "The distances and climbing above refer to the actual distance of a hilly event, or to a continuous hilly section contained within an event." was seconded by D.McGeachie-Clarke and unanimously CARRIED. The original motion as amended and set out above was put to the vote an overwhelmingly AGREED. 10. (b) The Committee Motion that the remainder of Regulation 112 shall be renumbered 113 was put to the vote and AGREED. 11. The Chairman informed the meeting that, due to an error the Motion printed in the Agenda was not as put forward by the Proposer and Seconder. As the proposition only related to the rewording of the first sentence of regulation 46 (not to the whole of the Regulation as printed in the proposal) the Chairman sought the agreement of the meeting to restrict discussion to that sentence only and this was agreed. The ensuing debate involved many speakers from the floor and it was clear that there were doubts that the proposal would protect AUK. Many members, and in particular Organisers, were concerned about clearly defining their personal responsibilities and those of AUK, in demonstrating a reasonable discharge of the duty to take care alongside the possible logistical and legal ramifications of undertaking machine checks. The view was expressed that some form of expert advice should be sought. The MOTION was put to the vote and AGREED with two votes against. 12. Following discussion of the Motion to amend Regulation 47, F.Cooke proposed an AMENDMENT that the sentence to be inserted after "... thereof." should read "The organiser's entry form should highlight the requirements of Regulation 46 as applicable to the event." The amendment was seconded by D.McGeachie-Clarke and CARRIED. The original Motion as amended and set out above was put to the vote and AGREED. 13. During discussion of the Motion to amend Regulation 59 it became clear that the members were not in sympathy with the proposal and following permission from the Chairman to the Mover, the motion was WITHDRAWN. 14. The Motion to amend Regulation 50 was discussed at some length and S.Simpson stated that until the controversy over speeds for the Knotty 600 it was accepted in AUK that an event such as a 600 km. was 600 km. up to 699 km. since only six points would be given for its completion. AUK works in standard distances and gives Randonneur medals for 200, 300, 400, 600, 1000, 1200 km and points for every 100 km of Randonneur event ridden. S.Simpson proposed an AMENDMENT that the wording before the table in Regulation 50 read as follows: "For longer events the minimum speed must be reduced; for events over 699 km to 13.3 km/h., over 1299 km. to 12km/h., over 1899 km. to 10 km/h., over 2499 km. to 200 km. per day." The amendment was seconded by D.McGeachie-Clarke and CARRIED. The original motion as amended above was put to the vote and overwhelmingly AGREED. 15. VENUE FOR 1994 AGM. The Committee proposal that the next AGM be held at Stratford-upon-Avon Youth Hostel on Saturday 26th November 1994 was AGREED. 16. ANY OTHER BUSINESS. 1. Dave Lowe stated his concern that too many complaints were being aired in the " Your Letters" column of Arrivee. A counter view was put by Barry Parslow who stated that the airing of complaints in Arrivee was healthy and in his view had made a major contribution to transforming AUK Annual General Meetings from strife to constructive discussion. In answer to the Chairman the Editor said that 100% of letters received are published in full. 2. Sonya Watt suggested that a Junior Super Randonneur Series for children of school age should be established. The Chairman suggested that with Sonya's assistance a fully worked up scheme would be prepared ready for consideration by the 1994 AGM. Brian Morris gave a brief account of the work of a Committee of national cycling organisations and the Sports Council, on which he represents AUK, which is considering the establishment of a national scheme of cycling awards for young people. 3. Ted Friend queried the reasons for completion of the column relating to rider's times in the Organisers return sheet. After some discussion it was agreed that the Validation Secretary and the LRM/ACP Correspondant would examine the basis for this requirement and report to the Committee for action. 4. Duncan Peet suggested that organisation of events would be easier if riders indicated their expected time of arrival at the finish. The value of this suggestion was challenged by B.Wood. Duncan will elaborate his proposal at the next Committee. 5. The Validation Secretary displayed all the award cloth badges which are now available for purchase. It was noted that the latest production of Super Randonneur cloth badges is in blue. 6. Phil Benstead reminded members that he is organising the West Kent 400 which is the 1994 National 400 starting on 9th July 1994. 7. The Chairman made the following announcements: a. Only six bookings have been made for the Southern Reunion, 50 are required to make it viable. b. It would be appreciated if any members attending the York Rally were prepared to spend an hour or two staffing the AUK stand to allow those who cover the whole period to have breaks during each day. c. Members who have not yet purchased Arrivee ReCycled were told of the great read that they are missing and encouraged to buy a copy now. Prior notice was given of the production of ReCycled 2. d. Greetings cards will be circulated at the Dinner for members to send their best wishes to "Oppy", Mick Latimer and Trottie Chase. e. Only 25 AUK caps remain for purchase from Bry Ferguson. f. A revised edition of the AUK explanatory leaflet which includes a membership application form has been produced. Supplies are available at the meeting and from Brian Morris the Press Secretary for members who may wish to pass them to interested cyclists, cycle shops etc. Jim Hopper, on behalf of the members present, thanked the Chairman for the way in which the meeting had been conducted. There being no further business the Chairman closed the meeting at 5:25 pm.