*** NB This document contains some scanning errors.  
Clarification on any point of text can be obtained on application to Audax UK.
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Committee Minutes prior to this date, 19/9/92, exist in hardcopy 
but have not successfully been scanned into computer.
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AUDAX UNITED KINGDOM.
Minutes of Committee Meeting at Stratford-upon-Avon Y.H. on 19/9/92.
Committee Members and Delelegates present:
R. Richardson (Chairman), S. Simpson, P. Coulson, B. Ferguson, B. Mawson,
P. Poppy, I(. Benton, B. Steven, B. Morris, David Patey, F. Cooke and P, Hansen.
1. APOLOGIES: Noel Simpson. Members of the Committee, while appreciating
Noels’s written contributions, hoped that he would soon resume full
participation in the work of the Committee.
2. MINUTES of meeting on 15/02/92 were accepted as a true record.
3. MATTERS arising from above minutes:
Item 3a. B. Steven reported that letter and cheque sent to A. Robinson in
March had been returned by t,he Post Off-ice “Gone Away”.
R. Richardson reported that no further progress had been made
by the Police. Debts in relation to Vistalites are thought to
be over K500.
item 4b ii. of meeting 30/11/91. I(. Benton $ B. Ferguson report
Fleet Moss Organiser Trevor Burton claims he is unable to
provide a machine check and is only asking riders to have
mudguards ” if’ possible” , He has agreed to enforce Regulation 46
from 1993. Information slips explaining the intended adherence
to AUK Regulations in future events to be prepared by the
Committee and sent by the Organiser after the 1992 event to all
non-starters and non-finishers and in validated Brevet Cards.
ACTION. K.Benton to inform T.Burton and send supply of
appropriately worded slips.
Item 4. The agreed action had been followed through and David Patey
had accept.ed the appointment as Acting Foreign Events Secretary
Item 10. Peter Poppy has replaced Brian Wood as End to End Permanent
Organiser.
Other matters included in Items 4; 5; 6; 7e; 12; 13; & 15 are
all in Agenda 19/09/92.
4 CORRESPONDENCF. . .,. Secretary’s memo dated 01/09/92. refers.
Para. 2. In the light of the Grampian Felice attitude to randonnees the
Committee expressed concern about the Police and Insurance
implications of both the lack of regulation in the CTC Century
rides and the public&tion of riders times and positions in the
Cycling Weekly long distance rides. ACTION. P.Hansen (1) to
consult with K.Matthews and write to CTC <copy to K.Matthews %
J.Brown). (2) Reply to J.Yarrow, Gravesend CTC. (3) Prepare ACM
amendment to Constitution Para. 3 and Reg.59 emphasizing
non-competitive nature of randonnees.
The remaining items were noted.
5.
6.
MILEATER TROPHY: The Committee considered N.Simpson's report and letter
dated 21/a/92. P.Hansen to inform N.Simpson of the following decisions:
NOTED. Paragraph a.
AGREED. Paragraph b. Change of supplier in 1994.
AGREED. Paragraph c. Proposals to alter ordering system and charges.
REQUESTS that Noel come forward to a future meeting with costed proposal
for a change in the nature of the awat Ilh. It was also suggested that he
consult with Alan Sturke regarding matters of design.
AUDAX FIXED WHEEL CHALLENGE: It was agreed that the AFWC be introduced
for 1993 and that G.Allen be delegated to take responsibility for the
administration and the submission of a evaluation report to the
September 1993 Committee. The proposed regulations were agreed with
some amendments. In view of the possibly limited appeal of the AFWC
it was agreed that that an AGM Motion was premature.
ACTION:
(a) R.Richardson to write to G.Allen informing him of the committee's
decision and of the detailed amendments to the regulations
(b) R.Richardson to provide S.Simpson with the amended regulations.
(c) S.Simpson to publish the AFWC scheme in the next issue of Arrivee.
<d) F.Cooke to (1). publish the regulations in the 1993 Handbook and
(2) assist G.Allen with card design.
(e) B.Ferguson to print the Brevet Cards in due course.
<f) G.Allen to provide the trophy and badges if justified by the "take up".
7.
8.
9.
ALLOCATION OF PBP 1991 AWARD: It was agreed that the Jo Bruton Cup
awarded to the runner-up in the Individual Championship who is of the
opposite sex will be renamed the Jo Bruton Trophy and that the 1991 PBP
trophy will replace the cup. This decision does not need ACM approval.
ACTION: (1) F.Cooke to amend Regulation 154. (2) R.Richardson to arrange
for the plaques to be changed.
PBP 1995: The Committee accepted Noel Simpson's offer to oversee the
arrangements for the 1995 PEP as pet- his report. ACTION: N.Simpson to
keep the Committee informed.
REV1 EW OF REGULATIONS: proposed amendments to Paragraph 3 of the
Constitution and Regulations 49; 50; 59; 72; 146 & a new Regulation 51
were agreed for submission to the AGM. Details are set out in the AGM
Agenda which is attached to these minutes.
10.
11.
12.
13.
14.
15,
AUK PERMANENT EVENTS RUN OVERSEAS: Fronris Cooke proposed that it
should be open to AUK to organise Permanents abroad where worthwhile
routes were known which did not appear at Randonneur Standard in any
other Calendar. ACTION: The proposal was agreed, F.Cooke to proceed.
REVIEW OF HONORAR.IA FOR COMMITTEE MEMUERS: Following discussion it was
agreed that a motion be put to th e AGM to continue payment of honoraria
at the current level to the Brevet Card Secretary and the Validation
Secretary. The present arrangements with regard to enveloping and
posting Arrivee l;o continue pending further consideration of a request
for an honorarium to be paid to the Arrivee Editor
REQUESTS ARISING FROM THE REGISTER OF AUK EQUIPMENT: Agreement in
principle was given to the purchase of two items of equipment:
(a> A replacement photocopier with a proper full servicing agreement to
for use by Peter Co&son and the old machine sold. Cb> A replacement
Guillotine for use by Bry Ferguson, ACTION: K.Benton; B.Ferguson;
P.Coulson; F.Cooke.
ARRIVfiE RECYCLED: Francis Cooke reported the lowest of two quotations
at f850 for a first run of 500 copies, inclusion of photographs extra,
ACTION: (a> David Patey to arrange for a third quotation to be provided,
<b) F.Cooke to proceed, in liaison with the Treasurer, on the basis of
the lowest quotation, cc> the sale price to be set at f3.50 per copy.
AUK FEES 81 CHARGES: The Treasurer presented his report and
recommendations regarding fees and charges which were accepted by the
Committee. The items to be presented to the AGM are detailed in the
AGM Agenda which accompanies these minutes. An increase in the price of
medals to f2.50 and Date Bars to fO.75~. was agreed and needs only to be
published in the Handbook. ACTION: F.Cooke; B.Mawson; K.Benton.
CONTROL SIGNS: The Committee agreed to accept the quotation of f335
for the purchase of 600 of each sign, subject to investigation of the
possibility that Ury Ferguson could print more cheaply. It was agreed
that 300 of sign be allocated for an initial free distribution to
Organisers and the remainder to be for- sale at fO. 5Op each. Brian Morris
agreed to distribute the signs. ACTION: B.Morris; B.Ferguson.
16.THE ACM: The change of venue was noted, the draft agenda amended and
entertainment proposals agreed. ACTION: Bernard Mawson to provide 1991
PBP video, Rocco to contact Trocey Horseman re. a slide show.
17.REPORTS OF OFFICERS: Agreed that the final written reports of the Brevet
Card and Validation Secretaries cannot be completed for publication in
the AGM agenda and will appear in the first 1993 issue of Arrivhe.
ACTION B.Mnwson, U.Ferguson, SSimpson.
18.ESCA: Agreed that ESCA be informed that Brian Morris and Alan Furley
will represent AUK at the next Joint Meeting and report to Committee in
February 1993. ACTION: P.IInnsen, B.Morris and A.Furley.
19. AGM 1993: The Commit tee to propose that the 1993 AGM be held on
Saturday 27th. November 1993 at Stratford-upon-Avon Youth Hostel
20. A.00 B:
a.
b.
c,
d.
e.
f.
g*
h.
1.
Calendar Presentation. The papers submitted by Francis, Noel and
Sheila were considered, It was agreed that there be some alterations
to the format, an improvement in tha clarity of the printing and
the inclusion of some additional detail about facilities offered by
organisers. The Calendar will be sent out in a removable “centerfold”
loose leaf format in Arriv&. The first 3 months in November, the
remainder in the Februai-y issue. The Committee will await comments
by members in 1993 before contemplating any further changes.
ACTION: P. Coulson, F.Cooke, S.Simpson.
Marketing. Deferred to the February meeting.
Tandem Brevets. Deferred to the November meeting.
Bernard identified the workload and consequent delays in handling
Brevets caused by the need for validation in Paris of the Brevets of
all LRM event finishers. His proposal that only the Brevets of riders
positively electing to have such validation should be sent to Paris
was deferred until the February meeting.
London-Edinburgh-London 1993. It was agreed to be desirable that the
LEL should link with, and start 3 or 4 days after, the York Rally.
Peter Coulson requires confirmation of the start date by November.
ACTION. Bernard Mawson, Peter Coulson
Points Certificates to be awarded for 30 points. ACTION: B. Mawson.
Brevet 25, 000. The purchase of 20 badges agreed. ACTION. P. Coulson.
Advertising Budget. Request by Brian Morris deferred to next meeting.
Hugh Roach, Organiser of the Gravesend AUK Calendared event to be
informed that his event will not be accepted on the 1393 Calendar
without his written undertaking that he will cease publication of
result sheets (Regulation 59), ACTION: P. Hansen, P. Coulson.
Reunions. To maximise publicity in Arrivee It was agreed that Peter
Coulson organise both the Southern Reunion on e/2/93 and the Northern
Reunion on 13/2/93. Explanation to be given to previous organisers,
ACTION: Peter Coulson.
22.DATE AND VENUE OF NEXT MEETING: Noel's offer re. the next meeting was
noted. However the next meeting will be at York Youth Hostel at 10.30
hours on 28th. November. FoGd wi 11 be served at 12.00 hours The FEBRUARY
1993 meeting will be held with the Southern Reunion on E/2/93. Venue yet
to be dectded.
There being no further business the Chairman closed -the meeting at 19.40
hours.