*** NB This document contains some scanning errors.  
Clarification on any point of text can be obtained on application to Audax UK.
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AUDAX UNITED KINGDOM.
Minutes of Committee Meeting at York Y.H. on X/11/92.
Committee Members and Delelegates present:
R. Richardson(Chairman>, 5, Simpson, P. Coulson, B. Ferguson, B. Mawson,
P. Poppy, K, Benton, B, Steven, B, Morris, D, Patey, F, Cooke, A, Blance and
P. Hansen. _ _
1. APOLOGIES: Noel Simpson.
2. MINUTES of meeting on 19/09/92 were accepted as a true record.
3. MATTERS arising from above minutes:
@. Vistalites. The Chairman reported that the police have informed him
that there is no further information ab0u.t A. Robinson but were
interested in the information about the extent of the financial
loss to the AUK membership and will contact the Chairman should
they require further detailed information,
@. Fleet Moss. The general view was that the Organiser was doing his
best to enforce the rules and the action taken should stand. The
information given to Organiser G. Smith by P. Coulson should also
stand, With regard to mudguards the difficulty in organising machine
checks was recognised. A. Blance suggested that the design of brevet
cards should be amcndod to include a yes/no tick br,:: in respect, of
mudguards to be used by the first secret controller who would not be
expected to comment further, the Organiser to be responsible for
the appropriate action on receipt of the completed card. The
Covi t t ee accepted the proposal ACTION. P. Coulson, F. Cooke.
@. Item 6, The Chairman confirmed that the AFWC was included in the new
Handbook and the take up would be monitored.
Q, Item 11. The Committee agreed with S. Simpson’s preference that the
enveloping and posting of Arriv(?e and the new handbook should
continue to be carried out by the Sheffield printer, Rita.
The Handbook has been revised and is with the printer for a complete
reprint, to last until 1995. A print. run of 2000 is required for the
1993 membership plus a further 2000 to cater for new members joining
between 1993/95. The Treasurer confirmed that the expenditure of
approximately El600 could be covered and this was agreed by the
Committee. ACTION. F.Cooke, S.Simpson.
Further consideration is to be given to how amendments arising over
the period 1993/95 are to be notified to members and effected in the
’ stock’ held for dispatch to new members, ACTION. Committee at future
meeting.
Q. Item 12. P,Coulson reported that action was being taken to purchase
the replacement photocopier for his use.
4. CORRESPONDENCE:
Member P,Land has written expressing concern about the use of the
term 'Audax' to advertise a non-AUK off-road event by C.C. Breckland.
Advice will be sought from S. Jones. ACTION. R.Richardson.
A request has been received to use the word 'Audax' and the AUK Logo
in association with a new Coventry C.C. competition. One point is to
be awarded in respect of each 100km. completed in re'cognised events.
The annual award will be made to the first claim member amassing the
most points in a season. The Committee agreed to the request subject
to 'recognised events' being defined as AUK Events. ACTION. P. Ilansen
to advise Coventry C.C.
The complaint of member I.Prince r-e: the new 5 year membership and
the proximity of UBI to the AUK/CTC stand at York was noted.
Apologies for non-attendance and opposition to AGM Motion 9 by
members I.Prince and Jenny & John Leese were noted and it was ngreed
that the Chairman should make these views known to the AGM before the
motion was debated.
CTC Century Rides. The Committee noted the reply from Alan Harlow
indicating his intention to respond to AUK concerns by introducing
"a 'fastest' limit on future promotions if it is practicable".
The Organiser of the Gravesend 'Hop Garden' event has provided a
written confirmation that he will not publish a result sheet with
timings in future.
The Secretary has responded to a Driving Standards Agency
consultation paper "Theory testing for learner drivers." A copy of
the paper and reply is available on request,
L.E.L. The complaini; to N. Simpson by member D, Rix and i\Joel's reply
was noted.
Three items have been received from the l3,C.F:
a. B.C.F. Annual Reports and Statement of Accounts 1992 which notes
"liaison is maintained with AUK on international matters relating
to randonnde type events".
b, Investing in the Future. A letter from the B. C.F. Youth Committee
encouraging clubs to take positive action to increase juvenile and
junior membership. ACTION. B.Morri.6 is representing AUK on the
Joint Meetings arranged by ESCA.
c. National Bike Week 12/20 June 1993. a le,tter encouraging clubs to
arrange activities in support. ACTION. B.Morris will pursue this
as a publicity matter.
5. A.U.K. LOGO: Although a number of alternative logo designs have been
received the Chairman suggested that a change of design was not
warranted at present. The Committee agreed that no further action
required.
6. EXPENSES: The Treasurer- sought approval to the principle to the
inclusion of subsistence in the range of reimbursements which he was
authorised to make to Committee Members in respect of reasonable and
necessary expenses incurred by them in the performance of their
Committee duties. The Committee agreed. ACTION. K.Benton.
7. A.U.K. CALENDAR QUESTIONNAIRE: Withdrawn.
8. PBP ANALYSIS: S. Simpson proposed that an edited version of the Analysis
by Peter Scharf should be published in Arrivee and that, subject to
sufficient orders being received to justify a print run, the full report
should be made available to members at El, per copy. The Committee
agreed. ACTION. S.Simpson.
9. PROPOSED CHANGES IN REGULATIONS: The Chairman stated t.hat the proposals
put forward by P.Coulson could not be put ,to the AGM as the Regulation 3
timetablg reqtiirements had not been met. The Committee requested that
the Secretary keep a list of AGM items arising throughout the year to be
brought forward to the September meeting which decides on Committee
it ems. ACTION. P. Hansen.
lO.ITEMS FROM THE LAST AGM:
CD, Vistalites. Chairman to give report on current position to AGM.
@, Medal design. Committee noted that cost considerations have lead to
action on the changes discussed at the last AGM being restricted to
the addition of rings onto the bottom of medals.
ll.TRAFALGAR TO TRAFALGAR MEDALS: The quotations received by Chairman and
K.Benton are not comparable as they relate to two different designs
and do not include the J.Rivers Design. ACTION. J. Richardson will seek a
quotation on the J.Rivers design. K.Benton will send his quotation
details to R.Richardson.
12,ALLOCATION OF TROPHIES: CD, Helpers Trophy, In the absence of any other
nominatiofl by the membership the trophyrto_be awarded to all of the
Contror Teams on- the NaTional 400, 8. Paul Castle Cup - Alan Young.
0. Michelin Man - Bridget Boon. @. Norman Booth Cup - Barry Parslow.
13.MEMBERSHIP STATISTICS: B.Steven commented that 370 members did not renew
last year, Of 466 renewals so far this year 68 full and 9 family members
have taken out 5 year membership. ACTION AGREED:
0, B.Steven to carry out an exit survey of 10% of 1991 "non-renewers".
0. S.Simpson to arrange for a memhership renewal reminder to be printed
on the envelope of the Arrivge edition containing the renewal forms.
14.TANDEM BREVET: This suggestion to be discussed further with the proposer
R. Goodbier, ACTION. B. Mawson.
15.ADVERTISING BUDGET: B. Morris reported that Cycling Weekly had agreed to
provide the AUK Control and Directional Arrow signs free of charge. The
signs, on white sticky back plastic would have black lettering and a
discreet Cycling Weekly logo as per the masthead design in the
magazine, The initial distribution by the Committee to organisers will
be free of charge however there will be a postage/administration charge
made to Organisers for replacements, The Committee also agreed that
B,Morris should have a f500 advertising budget and should proceed with
an advertising strategy in Cycling Weekly. ACTION AGREED:
0. CTC Cycletouring/ArrivBe deal to be accepted. B,Morris, S.Simpson.
0. B.Morris to administer the distribution of signs to Organisers.
0. B.Morris authorised to expend up to E500 on advertising.
lG.FINANCIAL PENALTIES ON ORGANISERS: Event Organisers who do not give
the requisite minimum 14 days notice for the printing of Brevet Cards
will be surcharged of lop per card for all cards. Permanents Organisers
will pay in advance for their cards. ACTION. B.Ferguson.
17.POST A.G.M. MEETING: Agreed that there was no need for a post AGM
meeting.
l&NEXT lvlEETING: The next meeting will be at the Ridgeway Y.H. on 6102193
commencing 15.00 hours. ACTION. P.Coulson to finalise the arrangements.
19. A. 0. B:
S.Simpson informed the Committee that she was setting up Hawk Green
Publishing which would make no use of A.U.K. equipment apart from
her request that she make occasional use of the AUK Bubble Jet
Printer for which she would make a suitable payment. The Committee
agreed to the request. ACTION. K.Benton.and S.Simpson.
P.Coulson sought guidance on the retention of paper records.
Agreed that paper records to be kept for only 1 year. Populaire and
"AUK Event" records on disk to be kept for 2 years and'permanently'
respectively.
The Committee agreed that no furrther action should be taken towards
the acceptance of York Arrows counting towards the French Brevet
5000. After the meeting N.Simpson made further information available
to the Chairman and other members of the Committee leading to
agreement that Noel accept the French conditions. on behalf of AUK and
take perwnal responsibility for organising the qualifying event.
ACTION. N.Simpson.
An appeal by a member C,Williams against a decision to disallow a
claim to have completed the Monmouth 400 was considered by the
Committee and the action by B,Mawson unanimously endorsed.
ACTION. P.Hansen to inform C.Williams and the Organiser A.Lightly.
The proposed cloth badge design for the "AAA times 3" was agreed
ACTION. A. Blance.
D.Patey proposed that the terms Foreign Events Secretary and Bureau
should be replaced by International Events Secretary and Bureau.
Agreed that a motion be prepared for the next AGM. ACTION. P.Hansen.
B.Mawson reported that at present he keeps a running total of points
gained by each and every member of AUK. Many members will never
qualify or wish to apply for points based awards and therefore much
of the updating is wasted effort. He proposed that in future members
qualifying for awards should complete a claim form (pro-forma to be
published in Arriv&e> giving details of their qualifying events
which Bernard could than check against his records. The Committee
agreed that in order ,to evaluate the system it should be introduced
in 1993 to run alongside the current system. The Committee will make
a decision based on the evaluation at the end of the 1993 season.
ACTION. B. Mawson and S.Simpson.
There being no further business the Chairman closed the meeting at 13.55
hours.

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1992 AGM Agenda and Minutes not yet scanned

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