Agenda for the Annual General Meeting 2008/9
To be held at Holiday Inn, Guildford on the 22nd November 2008 commencing at 2:00pm

1) TO RECORD THE NAMES OF THOSE PRESENT AT THIS MEETING. A list will be circulated around the hall. Please add your name to it and pass it to your neighbour.

2) TO RECORD APOLOGIES FOR ABSENCE.

3) TO APPROVE THE MINUTES OF THE LAST AGM as a true record of that meeting.
(These were published in Arrivée edition Number 99. Copies available at the meeting)

4) MATTERS ARISING from the last meeting.

5) TO CONSIDER OFFICERS’ REPORTS. Copies available at the meeting.

5a) TREASURER’S RECOMMENDATIONS.

6) PROPOSAL that the clause "with the exception that for individual points trophies listed under Guideline 5, the number of points gained by a member from Permanent events must not exceed the number of points gained in Calendar events." be deleted from Regulation 10.1
Rationale: It seems unfair that a member could amass a points total, and yet some points are invalid because they breach the ‘50% rule’. Points should be accrued regardless of whether they are Permanent or Calendar points, and the fact that a member is retired, working on weekdays (can’t ride Permanents during the week), or shift working over the weekend (can’t ride most Calendar events) should have no bearing on this. The highest total achieved in 2007 was by a member who had a full-time job, even though a lot of Permanent points could not be counted for the Championship.
Proposed: Graham Wanless Seconded: Gordon Panicca

8) ELECTION OF OFFICIALS. The following members are standing for re-election. No competing nominations have been received.
CHAIRMAN: Keith Benton, Proposer: Chris Crossland, Seconder: Peter Ralph.
VALIDATIONS SECRETARY (job share): Susan Gatehouse & Keith Harrison, Proposer: Martin Malins. Seconder: Chris Smith.
MEMBERSHIP SECRETARY: Gerry Goldsmith, Proposer: Bob Norton, Seconder: Winston Plowes.
PRESS SECRETARY: Ian Hennessey, Proposer: Sarah Britton, Seconder: Alan Vance.
RECORDER: Nev Holgate, Proposer: Richard Abram, Seconder: Terrence Seanor.
INTERNATIONAL EVENTS SECRETARY & LRM/ACP CORRESPONDENT: Peter Marshall, Proposer: George Hanna, Seconder: Steve Abraham.
SECRETARY: Richard Phipps, Proposer: Derek Slann, Seconder: David Hudson.
BREVET CARD PRODUCTION: Pam Pilbeam, Proposer: Alan Rayner, Seconder: Roger Paddey.
EVENTS SECRETARY: Sheila Simpson, Proposer: Mike Wigley, Seconder: Lucy McTaggart.
PUBLICATIONS MANAGER: Sheila Simpson, Proposer: Mike Wigley, Seconder: Lucy McTaggart.
TREASURER: Ritchie Tout, Proposer: Dave Lewis, Seconder: Anne Learmonth.
PERMANENT EVENTS SECRETARY; John Ward, Proposer: Steve Poulton, Seconder: Margaret Philpotts.
SYSTEMS MANAGER: Francis Cooke is not standing for re-election. Peter Coates has volunteered to succeed him and is proposed by Mike Wigley, and seconded by Matt Haigh. No competing nomination has been received.

9) ANY OTHER BUSINESS

10) DATE AND PLACE OF NEXT AGM: To be advised.

11) CLOSE OF MEETING.