1) To record the names of those present at this meeting. A list will be circulated around the hall: Please add your name to it and pass it to your neighbour.

2) TO RECORD APOLOGIES FOR ABSENCE.

3) TO APPROVE THE MINUTES OF THE LAST AGM as a true record of that meeting.
(These were published in Arrivée edition Number 83. Copies are available at the meeting)

4) MATTERS ARISING from the last meeting.

5) TO CONSIDER OFFICERS’ REPORTS.
All either published in the Autumn Arrivée, distributed on separate sheets, or given verbally to the meeting.

5a) TREASURER’S RECOMMENDATIONS
Membership fees
Expenditure is expected to increase in the next year (for example with higher insurance costs, separate handbook, etc). To ensure current expenditure is covered by current income, I am therefore proposing an increase in membership rates of £1 per person. The single member rate will therefore become £10 for the 2006 season. In addition, the household second member rate will increase from £2 to £5 although each additional household member will now receive their own copy of the handbook.
Commuted membership (effectively 5 for 4) will remain at £40. No increase in fees is proposed for card production and validation.

Renewal date cut-off
It is also proposed that the renewal date for membership fees will be fixed at 31 January. Members failing to renew by that date will now be liable to the £5 new member joining fee. We currently also send the missing back copies of Arrivée to late joiners. This practice will also cease. The main purpose of this change is to reduce the time the membership team currently spend on membership renewals by encouraging members to renew on a timely basis. However, late renewal incurs direct costs as well as Committee members’ and delegates’ time costs which the joining fee was itself introduced to cover.

Honoraria I am also proposing an increase in the honoraria paid for selected Committee posts. The proposed increase is £50 per honorarium.
At the same time, I would like to change the way we pay honoraria. Currently, I am authorised to pay the recipient a pre-set cash amount. To deal with the income tax payable on the honoraria, I account for this separately to the Inland Revenue. To simplify the administration of the honoraria but ensure we continue to comply with our legal obligations, I propose that we pay future honoraria inclusive of income tax. This is illustrated in the following:
Old arrangement new arrangement
Net cash honorarium 500
Gross cash honorarium 641
Tax paid to Inland Revenue 141 141
Total paid by AUK 641 641
Recipient total cash net of tax 500 500
The change simply moves the responsibility for tax from AUK to the recipient. This will not increase the amount of the honoraria we currently pay but means we can deduct a flat rate amount from the payments we make and do not need to investigate the recipient’s personal tax position.

To operate the club through a company Members passed a resolution last year permitting the Committee to investigate incorporating the club with a view to minimising as far as possible the risk of litigation affecting individual club members. The Committee has concluded that the club should be operated through a company limited by guarantee set up for the purpose.
The change will not affect the rules and regulations of AUK (validation of rides, voting, etc) although its constitution will need to be adapted in a small number of specific areas to comply with company law. Everyone who is currently a member of AUK will become a member of the AUK company. The individual liability of a company member (that is, the amount creditors could call on in the event of AUK being wound-up for example) will be limited to £1.

6) TO ALLOW PUBLICATION OF RIDERS’ FINISHING TIMES in prestigious events such as Edinburgh-London.
Proposal: Add to the end of reg. 2.11: ‘This prohibition shall not apply to BRM events of 1200km and above.
Rationale: Events of 1200 kilometres and above are perceived as the Blue Riband of randonneur achievement and attract international interest. It is now commonplace for such events worldwide to publish riders’ finishing times, and there is keen interest in these. Unfortunately, present AUK regulations do not allow the publication of finishing times for Edinburgh- London, the second most prestigious such event after Paris-Brest-Paris. This prohibition amounts to an anomaly in the international world of Audax and randonneur cycling. The amendment removes this anomaly by allowing publication of these times.
Proposed by Chris Crossland, Seconded by Andrew Clarkson

7) ALTERATION TO REGULATIONS TO REFLECT THE INSURANCE COVER FOR RIDERS DURING EVENTS
Revised wording for 2.5:-
2.5 Riders’ Insurance Requirement: Riders must provide evidence of thirdparty insurance cover by giving their current AUK or relevant CTC or BC membership number on the entry form or must pay the current fee to give them Temporary AUK Membership.
The period of insurance for both full and temporary members of AUK is to the time of finishing or abandonment whichever is sooner. The Entry Form must explain this requirement to entrants.
AUK members are covered under the above conditions for AUK events and Permanent rides in the UK and abroad (for all other purposes adequate travel insurance is desirable).
Addition to 2.9:-
Participants are on a private excursion on the public highway and their behaviour is governed by the law of the land.
Proposed by Peter Coulson, Seconded by Ian Hennessey.

8) ALLOW SECRET CONTROLS ON EVENTS
Proposal: To permit organisers (at their own discretion) to warn entrants that there might be secret controls rather than, or in addition to, information controls.
Rationale: This motion is designed to alleviate the problem on certain rides of there being more info controls than riders.
Proposed by George Hanna, Seconded by Danny Fisher

9) ELECTION OF VICE-PRESIDENT
Proposal: To elect former chairman and committee member, John Richardson, as vice-president in view of his past and present contribution to AUK.
Proposed by Bernard Mawson, Seconded by Mike Sadler.

10) ELECTION OF OFFICIALS.
All members except the Validation Secretary are standing for re-election. No competing nominations have been received.
CHAIRMAN: Keith Benton, Proposed: Graham Wanless, Seconded: Mike Fielding/ Tony Anderson
PERMANENT EVENTS SECRETARY: Rob Webb, Proposed Alan Jones, Seconded: Richard Phipps
SYSTEMS MANAGER: Francis Cooke, Proposed: Mike Wigley, Seconded: Richard Phipps
INTERNATIONAL EVENTS SECRETARY: Peter Marshall, Proposed: Chris Beynon,Seconded: George Hanna.
ACP/LRM CORRESPONDENT: Noel Simpson, Proposed: John Evans, Seconded: Gerry Boswell.
SECRETARY: Ian Hennessey, Proposed: David Stevens, Seconded: Anne Learmonth.
EVENTS SECRETARY: Peter Coulson, Proposed: Peter Hansen, Seconded: Mareve Hansen.
PUBLICITY SECRETARY: Graham Mills, Proposed: Lowri Evans, Seconded: Ifor Jones.

VALIDATIONS SECRETARY: Two people are nominated to fill this post on a job-share arrangement. Susan Gatehouse & Keith Harrison. Proposed: Bernard Mawson, Seconded: Neville Holgate.

TREASURER: Richie Tout, proposed: David Lewis, Seconded: Anne Learmonth.
BREVET CARD PRODUCTION: Pam Pilbeam, Proposed: Graham Brodie, Seconded: Kevin Gibson
MEMBERSHIP SECRETARY: Gerry Goldsmith, Proposed: Julian Beach, Seconded: Mike Wigley
PUBLICATIONS MANAGER: Sheila Simpson, Proposed: Mike Wigley, Seconded: Ray Smith
RECORDER: Nev Holgate, proposed: Richard Abram, Seconded: Terry Seanor

11) TIME AND PLACE OF NEXT AGM

12) ANY OTHER BUSINESS

13) CLOSE OF MEETING