Instructions for using the Mandatory Route DIY entry form.

Background    
Mandatory routes were re-introduced as an option to AUK in 2015 as some, otherwise valid, routes would be considered to be 'under-distance' using the 'shortest route between controls' or need an excessive number of controls to define them adequately.   Executive summary
Application  

1. Buy Brevet Cards

2. Plan Route
(note File Size limits)

3. Complete Entry Form

4. Ride

5. Upload track with the link iin the acknowldgement email
(note file size limit)

In order to be sure that a rider has followed the declared route it is necessary to provide evidence from a GPS unit.
Mandatory routes are therefore a subset of DIY x GPS

 
Process  
This looks long-winded and will probably contain much un-necessary detail for experienced riders. Just follow it through it carefully the first few times and you'll soon find it as straightforward as the summary on the right.
 
1. Like all DIY x GPS the rider must first purchase a (or several) virtual brevet cards from his chosen organiser here.  
2. Next, plan your ride and save it on your computer as either: a .gpx track or a .tcx file  
3. Now you are ready to complete the entry form.    
 

a)

If you’ve not already logged in to aukweb (using your membership number) please do so at this point.
This will complete your name & email address fields for you
 Please check the email address is still correct. You will need to access your email to follow later steps in the process.

 

 

 

File Size Limits

Intended track 250 kb

Ridden tracklog 1000 kb

Why ?    How ?
 

b)

Next, select from the drop-down boxes: DIY organiser, Points Distance, Start Date

 
 

c)

Complete the fields for Start Control & Total Distance (km)    
 

d)

Now it’s time to upload the intended track file that you prepared earlier:
Browse to it, double-click it, and the file name will appear next to the Browse button.
If the file is of the wrong type, or too large, it won’t tell you until you hit the submit button at the foot of the page.
   
 

e)

Don’t forget that, lower down the form, you need to complete the ‘control’ towns (or other locations)
Remember the rules: normally 50 to 80km apart and at least one intermediate control for all rides.
Don't forget to list the finish control.
  Troubleshooting file upload problems
 

f)

Add any additional information you want to tell the organiser in the final box on the form.

   
 

g)

Double check all the details are correct and press Submit.

   
 

The AUK system should respond with an auto-generated e-mail which you should make sure you do not delete.

The email will include a link to your uploaded file, and another link you should use when the time comes to upload your tracklog after the ride.
The organiser gets a copy of this email as well.
Your Virtual Brevet Card also contains these two links.
   

4.

Keep the auto-generated email from diyentry@aukweb.net
You will need the link contained in the email.

   
 

Before your ride:
Don’t forget to charge your GPS batteries before you go.
Take spare batteries (or a powerpack to recharge the internal battery).
Understand the limitations of your device, especially on long events some units seem to ‘crash’.
You may need to save the track at intervals and start a new one.
Remember there is no reversion to paper P-o-P if things go awry.
Take a spare GPS unit if you have one.
If you've no spare, consider downloading a tracker app (i) to your smartphone.

   
 

Go & ride.
Don’t forget to switch your GPS on … and check it is still on after every stop.

   
 

After the ride.
On some units it is best to ‘save’ the track, on others it is best to just switch off and come back to it later when you’ve had a cup of tea, because the ‘save’ process on those units removes some information from the track.
On some GPS devices it possible to simply connect them to the computer with a USB cable to have them recognised as an external drive. On others it is necessary to transfer to the file to the computer via proprietary software.

The aim is to give the AUK DIY organiser files which have received as little ‘processing’ as possible - so make sure you know how best to operate your unit in advance.

If there are several tracks in your file – you do not need to join them up.
If there is ‘stationary’ time at the beginning & end of your tracks you do not need to remove it.
There are elements in the tracklog file that AUK uses to help validate that the ride was completed: on a bicycle, with a functioning GPS device to ensure route integrity, and completion within time limits.
Processing the file in some software or websites can remove some of those elements and give the appearance of tracklog created by a computer.
AUK expects ‘raw data’ as far as possible.

   
 

Uploading the tracklog file.
Acceptable file types are .gpx tracks and .tcx files (and .zip)
Some organisers may also be able to accept .fit files, but check with your organiser first, and be aware that it may be necessary to email such files rather than uploading them.
There is an upload file size limit for the ridden tracklog of 1000 kb (1 mb) which should be enough for a 300km gpx tracklog without zipping.

   
5.

Follow the link in the confirmation email you received before the ride (also available in the Virtual Brevet Card)

   
6.

Browse to your tracklog file, double-click it, and the file name will appear next to the Browse button

   
7.

Click submit.

   

If the upload is unsuccessful, an error message will tell you.
Troubleshooting file upload problems.

A successful upload will generate a confirmation email back to you.      Note for AAA hunters (ii)
Note that this does not automatically mean the ride has been validated.
The organiser will have received his own notification email and will now use AUK’s proprietary tool to check the tracklog against the file you uploaded with your entry, and to check the tracklog was generated by a human-powered machine.

When the organiser is satisfied he’ll be adding the ride to your results very shortly after (and may send you an email to confirm).
You should note that the uploaded files will be stored on AUK's server for 2 months only. After that they will be deleted.

* * * * * * * * * * * * * * * * * * * * * * *

Additional Notes:

(i) It's not a formal recommendation on the part of AUK, but Open GPS tracker works reasonably well, and without the excessive battery drain that characterises many GPS-enabled apps.

(ii) The tools that AUK uses to validate DIY rides does not calculate AAA points automatically.
If you think your ride is worthy of AAA points and you wish to claim them - send the organiser an email when the tracklog has successfully uploaded (or include a note in the email to which you attach the tracklog). 
The organiser will then know to forward your track to the AAA man for examination.

 

Suggestions for improvement to this process document are welcome.  Please send them to the Event Services Director

 

 

 

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Last updated : 18 Jul 2017